Proposal Coordinator

Responsibilities

- Assign the appropriate opportunity number as part of initiating the proposal process and record it in the designated proposal log or software.

- Set up proposal folders in ProjectWise for each opportunity and create a Teams channel when needed.

- File (and later archive) all bid documents in the appropriate ProjectWise location.

- Distribute RFP documents, updates, and related materials to internal stakeholders promptly.

- Schedule and support proposal meetings, including kickoffs, status meetings, and page‑turn reviews.

- Prepare, revise, and update staff resumes for proposal submittals and maintain them in the appropriate repository.

- Support and service small-revenue or quick-turn proposals as needed.

- Prepare, update, and maintain MSAs, SF330 sections, questionnaires, and other compliance‑driven materials.

- Support the development of clear, client-focused proposal content aligned with company standards.

- Support the maintenance of proposal templates, content library, and standard supporting materials to ensure they remain accurate and up‑to‑date.

Qualifications:

- Minimum of 2 years of experience in a related industry preferred.

- Demonstrate self-drive and organizational skills in carrying out assigned tasks.

- Proficiency in marketing, writing, graphic design, data analytics, and project management.

- Ability to consistently meet deadlines.

- Excellent communication and interpersonal skills.

- Proficient in Microsoft Office Suite.

- Must be eligible to work in the United States.