Proposal Assistant

Come join our innovative team at Beta Engineering! We understand that finding the right place to work isn't easy. At Beta, we believe in cultivating a team that wins together and takes on the most challenging projects in the high-voltage industry.

We provide power delivery solutions for a variety of customers, including those in the utility, industrial and renewable markets. We design and build high voltage projects to our customers' specifications. Our work includes substations, transmission lines and more. We help our customers achieve their goals of creating a reliable, sustainable power grid by reducing risks and identifying innovative solutions for their problems.

Our Purpose: We pursue that which challenges us, growing our community to provide critical, creative solutions that achieve extraordinary results.

The Proposal Assistant supports the entire proposal process, from retrieving and organizing RFP documents to ensuring accurate, timely submissions. Key responsibilities include managing electronic and hardcopy files, coordinating with internal teams and handling legal requirements. The role also involves scheduling meetings, recording minutes, and safeguarding confidential information. Through strong organization and collaboration, the Proposal Assistant ensures smooth and efficient proposal preparation and delivery.

Essential Duties And Responsibilities

- Access and retrieve RFP documents via email and customer FTP sites

- Assemble RFP documents into a combined PDF for reference during the proposal process

- Maintain and update RFP information throughout the proposal process

- Create and maintain network and email directories for proposals

- Review and electronically file job emails and correspondence

- Create and maintain electronic and hardcopy bid binders

- Assemble hardcopies of proposal requests

- Assist proposal team members with electronic file sharing to subcontractors and vendors

- Maintains information in Unanet

- Review RFPs for special instructions regarding content and submittal requirements

- Collaborate with Estimators and Proposal Managers to complete bid forms

- Submit proposals electronically to customer FTP sites and ship hard copies via FedEx

- Handle requests to the legal department for certificates of insurance, builders' risk, and bonds

- Ensure required documents are notarized when applicable

- Review and incorporate comments and markups to agreements when applicable

- Protect and maintain confidentiality of sensitive information

- Schedule and set up meetings; attend and record meeting minutes

- Carry out additional responsibilities as requested by the Manager of Proposal Management

- Interface with multiple departments within Beta Engineering and Crest Industries

- Run errands as needed

EXPECTATIONS

- Perform quality work within deadlines, with or without direct supervision

- Interact professionally with employees and customers

- Contribute effectively as a team member on all assignments

- Work independently while communicating and coordinating efforts with other employees and departments

- Communicate regularly with the supervisor regarding department issues

- Demonstrate self-motivation and strong communication skills

- Maintain a clean driving record, as use of company vehicles is required

Education And Experience

- Highschool diploma required. Associates degree preferred.

- 2-4 years of practical experience preferred.

- Strong knowledge of Microsoft Excel, Word and Outlook is required.

- Knowledge of Adobe Acrobat, Visio and PowerPoint is preferred.

- General knowledge of Microsoft Access is preferred, but not required.

WORK ENVIRONMENT

- Will work in an office environment with minimal exposure to dust, noise, and other environmental hazards. May involve prolonged periods of sitting and frequent use of a computer, keyboard, and mouse.

- Able to lift 50 pounds

- Use of company vehicle, on occasion. A successful Motor Vehicle Report (MVR) is required.

Referral Level: Professional

Not Eligible for Enhanced Referral

Not Eligible for External Referral

More information regarding The Crest Industries Family of Companies' Internal and External Referral Programs can be found here: https://www.crestoperations.com/recruit-new

At Beta, we believe in cultivating a team that wins together and takes on the most challenging projects in the high -voltage industry. Each day we strive to live out our core values of doing what we say, turning challenges into success and winning together. We empower our employees to identify innovative solutions and opportunities for future growth. Recognizing that our success begins with our people, we invest in our teams through technical, team building and leadership training. If you want to be part of a team that is built on trust and excellence, apply today.

Beta is a subsidiary of Crest Industries, and job listings are managed by Crest Operations. Crest owns and operates companies that serve industries including power delivery, manufacturing, natural resources and specialty chemicals. Click here to learn about careers within the Crest Industries family of companies.

Beta Engineering is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Beta Engineering is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request information regarding reasonable accommodation, contact your Human Resource Business Partner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Part of the CREST INDUSTRIES family of companies.