Contract Proposal Specialist

Total Safety, the leading global outsourced provider of integrated safety and compliance solutions and products, is looking for a Proposal Specialist who by using region-specific data, industry-standard processes and Company best practices, will support the Director of Commercial Services, by facilitating the proposal process and support process improvement initiatives throughout the global organization.

Roles and Responsibilities:

- Development of major bids/quotes/proposals for the enterprise.

- Profitability modeling for proposals.

- Price/volume tracking by end market and geography.

- Support internal clients (Sales, Finance (AP/AR), Billing, Marketing & Operations).

- Coordinate proposal efforts of any size, including turnkey proposals, turnaround/project proposals, complex proposals with multiple lines of business, volume discount initiatives and any other requested proposal.

- Coordinates & facilitates the proposal process from start to finish, including kick-off, status meetings, and various levels of bid reviews.

- Compiles and formulates data from various sources to ensure that final RFQ submissions optimizes financial gain and meets customers’ RFQ requirements.

- Coordinates the assembly of narrative and financial responses from functional departments.

- Uses existing proposal processes and develops and tracks proposal metrics.

- Works with various departments such as Supply Chain Management, Finance, Accounting, Legal, Sales, and Operations to manage proposal development and roll-out.

- Develops implementation and control plan of proposal process and estimating tools to ensure the success of the bids and gross margin achievement.

- Collaborates with respective Divisions to improve processes.

Education and Qualifications:

- Education - bachelor’s degree in business, Finance, or Accounting.

- Experience - 3-5 years’ experience in Industrial/Commercial Services contracting environment.

- Experience in preparing industrial/commercial bids & proposals.

- Ability to work in a high-tech, fast-paced environment.

- Understanding of Technical Safety Service/product sales/sales support and program/project management/administration preferred.

- Must have advanced Word (proposal documents), Excel (complex spreadsheets), and strong organizational skills. Ability to create and distribute templates.

- Strong technical aptitude required.

- Experience with web conferencing.

- Customer relationship management (CRM) database software experience required.

- Salesforce experience preferred.

- Must have experience in generating metrics.

- Travel as required.

Competencies:

- Excellent proofreading and writing skills.

- Excellent verbal communication skills with the ability to lead cross-functional meetings with executive leadership and field level supervisors.

- Attention to detail is a critical component.

- Ability to prioritize workload, have a strong team player attitude, ability to multi-task, work under pressure, and work extended hours during major proposal deadlines.

- Analytical skills and an ability to filter out non-relevant information.

- Flexibility in working with others at all levels of the organization that participate in the bid and proposal process.

- Team player – collaborating on coaching sales on win strategies, assisting in developing an estimating process in the company that optimizes gross margin and leverages and assists Operational success on projects.

Physical Demands

While performing the duties of this job, is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Occasionally required to stand; walk; and stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment

Office setting

Reporting Relationships

Complexity of Duties and Decisions: Works consists of varied but routine tasks, processes or operations that are clearly defined. Uses pre-determined standards to ensure that data is entered, reports are distributed and projects are completed in accordance with department policies and procedures. Must adhere to company policies, practices and ensure compliance with applicable laws and regulations.

Authority: No Supervisory responsibility but regularly serves as a resource to others and may serve as a lead or technical specialist.

About Total Safety:

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, comprehensive flare services, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management.

Total Safety operates from 176 locations in 20 countries to ensure the safe Wellbeing of Workers Worldwide (W3).

Total Safety is proud to be an Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.

If you require special assistance or accommodation while seeking employment with Total Safety, please contact Human Resources at (713) 353-5152. (For telecommunications device for the hearing impaired – TTY, please contact 711).

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.