Proposals Specialist

Join Our Team as a Proposals Specialist

Are you a self-motivated, detail oriented, creative professional with a strong focus on facts and accuracy? Do you excel in a structured environment and thrive when working independently, while maintaining consistency and precision in your work? If you take pride in delivering high-quality results and ensuring processes run smoothly, this role may be the perfect fit for you.

We are seeking a resourceful, passionate and dedicated Proposals Specialist to support our Revenue Generation team, contributing directly to the company’s growth. This position requires exceptional precision, organization, and accountability, with responsibilities spanning proposal development, competitive positioning, and marketing execution. Join our team and take the next step in your career with Principle Services!

Why Us:

- Expert Team: Join a team of seasoned professionals dedicated to delivering quality, integrity, efficiency, and safety in infrastructure projects.

- Respectful and Supportive Culture: Join a workplace that prioritizes respect, integrity, and professionalism, fostering a culture where employees are treated with honor and dignity.

- Alignment with Core Values: Be part of a team that values and embodies core principles such as Integrity, Grit, Agility, Innovation, and Respect in every aspect of business and project execution.

- Personal and Professional Growth: Thrive in an environment that not only serves clients but also actively supports and empowers employees, promoting continuous learning, adaptation, and the transformation of ideas into action.

What Sets You Apart:

- Fast-paced Analytical Approach: You can positively pivot when a curve ball is thrown into your way.

- Precision and Organization: You can be obsessed with things being tidy and done correctly.

- Exceptional Communication Skills: Verbal and written, your communication skills are tip top and without errors.

Why You’ll Love It Here:

- Purpose Driven Mission: Experience the fulfillment of contributing to a mission focused on building and empowering a high-performing team dedicated to adding substantial value to clients.

- Autonomy & Support: Experience a shared commitment to building and empowering a great workforce. We give our employees the freedom to make impactful decisions and take ownership of tasks.

- Purpose-Driven Culture: Engage in a workplace culture supported by three pillars—Corporate Giving, Employee Connection, and Community Engagement—where success is not only measured by business achievements but also by the positive impact on others and the communities in which we operate.

Job Summary:

The Proposals Specialist is a creative, skilled collaborator with great communication skills. The ideal candidate enjoys working autonomously with high attention to detail and loves thinking outside the box. This individual will be crucial in adding value for the company’s Revenue Generation function and will contribute to growth targets. Their work will support all Principle Services business units and will provide proposal and marketing support for all services offerings provided by the company. Flexibility among assigned roles and responsibilities will be required. If you are independent, factual, quick, and take pride in your work, you will likely be successful in this role.

Key Responsibilities & Duties:

- Manage vendor registrations with potential client and partners.

- Develop and perform regular updates of proposal snippets/content.

- Develop and maintain templates for BD communications and presentations.

- Collaborate with various functional areas to maintain data that informs proposal deliverables.

- Identify and screen public and private bid opportunities.

- Perform ongoing competitor analysis to guide competitive proposal positioning.

- Lead proposal stakeholders by driving the proposal development process and initiating the appropriate review process.

- Facilitate strategy sessions to develop proposal strategy and win themes.

- Develop proposal layout and content, including drafting non-technical content using prepared materials (snippets) and/or prior proposals.

- Review, proofread, and edit proposals for clarity, brand, voice and solid grammar.

- Submit proposals on client bid platforms, as needed.

- Actively implement proposal process and content improvements, incorporating lessons learned, feedback provided and competitive analysis.

- Conduct initial RFP reviews for submission requirements, deadlines, and deliverables.

- Develop RFP Division of Responsibility (DOR) outlining scope, requirements, and submission format.

- Facilitate Bid/No-Bid discussions with key stakeholders.

- Log pursuit details in Proposal Tracker (client, type, value, due date, responsible staff).

- Maintain and update project profiles, staff resumes, and visual assets on a regular schedule.

- Manage prequalification packages and compliance documentation (ISNetworld, Avetta, insurance certificates, W9s, etc.).

- Develop and maintain proposal SOPs, style guides, and compliance checklists.

- Conduct post-submittal debriefs with clients and internal teams to capture lessons learned.

- Track and report proposal win/loss metrics monthly to inform strategy.

- Create required graphics including org charts, tables, timelines, and cover pages.

- Manage iterative review cycles (drafts, redlines, final reviews).

- Archive final submissions and supporting files in central repository.

- Manage RFP mailbox and coordinate delivery logistics.

- Maintain proposal tracking tools and centralized file organization.

- Communicate proposal progress updates weekly or biweekly during department meetings.

- Support marketing efforts, as needed

Education and Experience Requirements:

- Bachelor’s degree in Marketing, Communications, Business, Engineering, or relevant field.

- Minimum of three (3) years experience in a construction or infrastructure related industry. This can be experience in proposals and/or marketing or relevant experience in engineering, construction, operations, or management functions.

- Energy industry experience is strongly preferred with an understanding of the transmission & distribution and/or renewable energy markets.

Must also have the following demonstrated knowledge, skills, and abilities:

- Experience with Microsoft suite (Word, PowerPoint, Excel, and Teams) is required.

- Excellent written and verbal communication skills such that deliverables require limited editing or proofreading from others for spelling, grammar, and brand voice.

- Ability to prioritize, organize, and coordinate multiple tasks, differentiate among competing demands, and to work under time constraints to meet deadlines.

- Capable of holding others accountable through respective interactions.

- Self-starting, team-oriented, and able to work with various professional styles.

- Must be fluent in English.

- Qualitative and quantitative analysis skills with the ability to advise strategic planning; Proven creative and strategic thinking abilities.

- Experience with Salesforce and/or other CRM systems is preferred.

- Adobe InDesign, Canva, and/or other design systems is preferred.

Highlights:

- Employee Centric Work Culture, Work/Life Balance, Autonomy to Succeed

- Job Type: Sales and Marketing

- Work Hours: Full-time

- Annual Compensation: Competitive Base Pay + Incentive Based Bonus

- Benefits: Medical, Dental, Vision, Life Insurance, 401k, Profit Sharing

- Location: 95% Remote (Dallas-Fort Worth Metroplex is preferred)

DISCLAIMERS:

This job description is intended to convey information essential to understanding the scope of the position and general nature of the work performed. It is not exhaustive and should not be construed as an all-inclusive list of job duties, responsibilities, or requirements. Management reserves the right to modify, add, or remove duties as necessary to meet business needs.

The company is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding nondiscrimination. Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.

This job description is not a contract of employment, implied or otherwise. Employment with the company is at-will, meaning the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice.