Project Coordinator

Responsibilities

- Program Coordination & Scheduling:

- Develop and maintain the global rollout schedule, ensuring alignment with regional deployment plans

- Track milestones, deliverables, and dependencies across multiple regional streams

- Facilitate regular status meetings and provide consolidated progress reports to program leadership

- Document/record minutes and follow up on action items, as required

- Risk & Issue Management:

- Maintain a centralized risk and issue log for the global program, ensuring all regional PMs are actively updating and managing the tool

- Proactively identify potential risks, escalate critical issues, and track mitigation plans

- Schedule and coordinate RAID meetings on a regular basis

- Support governance processes by preparing risk dashboards and presenting updates to steering committees

- Resource Planning & Management:

- Assist in resource allocation across global teams, ensuring optimal utilization

- Track resource availability and forecast future needs based on rollout phases

- Coordinate onboarding and training schedules for project team members

- Maintain/ manage Constraints calendar

- Program Governance Meeting Management:

- Manage the scheduling and preparation for Program Governance sessions (Steering, if required, Program Integration and Change Control Board)

- Document and distribute minutes

- Document/record minutes and follow up on action items, as required

- Integration Support:

- Coordinate integration activities between regional streams, SI vendor and Redpath stakeholders

- Monitor interface development and testing timelines to ensure readiness for deployment

- Work closely with technical teams to resolve issues promptly

- Change Management Program Support

- Supports the Change Management Office, Team and Lead with:

- Communications coordination

- Maintaining key Program change documentation such as a change impact log

- Supports the facilitation of town halls and/or key stakeholder meetings

- Risk and Issue management coordination

- Act as a liaison between regional and global stakeholders

- Communication & Stakeholder Engagement:

- Act as a liaison between global and regional teams to ensure consistent communication.

- Prepare and distribute program updates, dashboards, and executive summaries.

- Support change management activities by coordinating communication plans and stakeholder engagement

- Documentation & Compliance:

- Maintain accurate program documentation, including plans, logs, and governance records

- Maintain and update meeting minutes, action items and RAID log

- Support lessons-learned sessions and incorporate feedback into future rollout phases

Qualifications

- 5 to 10 years project experience

- 2 to 3 years program management experience

- Strong organizational and coordination skills with experience in large-scale ERP implementations

- Knowledge of ERP systems (OracleFusion) and integration principles

- Proficiency in project management tools (MS Office, MS Project, Smartsheet, or similar)

- Excellent communication and stakeholder management skills

- Ability to work in a fast-paced, global environment with multiple time zones

- Mining engineering and/or mining construction experience is an asset

- Extended international travel may be required

- Hybrid role: a minimum of 3 days in Vaughan office per week