Operations Administrative Assistant

About Enwave

Enwave Energy Corporation is a fully integrated, sustainable energy services provider with Canadian operations in Toronto, Windsor, London, and Charlottetown. With over thirty years of experience operating one of North America's largest district energy systems and dealing with a variety of energy needs, Enwave has developed the capabilities to deliver a broad array of services and proven track record for sustainable growth.

- We DO THINGS DIFFERENTLY: Every day we explore how to leverage local environments to enable bold ideas and innovation. That’s how we are changing the way energy is deployed. It’s exciting work, backed by committed capital to scale quickly and make impact. If pushing boundaries and opening new doors is how you want to spend the workday, join our team of change makers.

- We ACHIEVE BIG GOALS: What we do matters, to each of us and to the world at large. We’re a growing team driven by a bold vision, fully committed to the work and each other. This dynamic, rapidly evolving environment will expand your knowledge into exciting new areas.

- You can BE A CATALYST FOR PROGRESS: Enwave’s scalable solutions have the power to reduce emissions and help decarbonize our future – and seeing our commercial models replicated by others is incredibly rewarding. You can feel proud knowing that this is vital work, and you will play a key role in making it happen.

About The Role

The Operations Administrative Assistant will be responsible for all administrative duties related to supporting the Toronto plants to ensure smooth day-to-day operations of the business. We are seeking a hardworking individual who is organized, efficient and works well as a team.

Duties & Responsibilities

- Assist in creation of AFE, SOP, ACE, training documents, training videos for Toronto Chiefs.

- Edit Standard and Emergency Operating Procedures (SOPs, EOPs) at the Chiefs’ direction.

- Take minutes and action items in meetings – weekly Ops KPI meetings, monthly TW Ops meetings, Operations coordination meetings, monthly plant safety meetings, external meetings, other.

Hse

- Track and update employee training records in SALUS and OSG, ensuring training compliance across all sites and new hires.

- Maintain current versions of HSE procedures, forms and standards are stored within SharePoint.

- Assist with uploading and correcting forms in SALUS, tracking corrective action completion.

- Schedule meetings, prepare slides and minutes.

Supply Chain

- Process PRs for Toronto chiefs, collecting and attaching supporting documents as required

- Issue Purchase Orders to suppliers as per the limits of the DoA

- Manage Purchase Orders with suppliers for Toronto Plants, ensuring confirmation of delivery dates and price are received from suppliers

- Clear Invoice discrepancies for the Toronto Plant

- Escalate Supplier-related issues as required to the Supply Chain team

Qualifications Or Skills Required

- Be able to work safely in a team environment or independently.

- Attendance, punctuality, appearance, strong communication, interpersonal skills, team player and positive behavior required to foster positive relations

- Ability to interact positively with team members

Compensation: $ 58,000-65,000 CAD Annually.

We may use Artificial Intelligence–based tools to support certain stages of our recruitment process, such as screening or assessing applications. These tools are used to assist in identifying qualified candidates and do not replace human decision‑making. All hiring decisions are ultimately made by our recruitment team.

To apply, please submit your resume and optional cover letter outlining your experience and motivation for joining Enwave’s team. Qualified candidates will be contacted for interviews.