Operations Assistant

Kinectrics is a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more: www.kinectrics.com

Employment Type: Temporary up to 18 months

Employment Level: Entry

Location: 910 Brock Road, Pickering , Ontario

Department: Design and Engineering Services

Reports to: Director of OPG Site Services

Hours per week: 37.5

Starting Salary: $70,864.28 - Exact compensation may vary depending on the individual experience and qualifications of each candidate. Applicants with greater or less than the minimum qualifications for this posted opportunity may be considered for alternate opportunities.

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

- Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.

- Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.

- Innovation: Our staff proudly develop innovations that push the industry forward.

- Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.

- Total Compensation: Your talent deserves to be recognized. Kinectrics offers a competitive total compensation package unmatched by most industries throughout North America. Salary is just one component of the total rewards you will receive when working for Kinectrics. Other elements may also include pay for performance programs (merit pay and discretionary annual performance bonuses), comprehensive health benefits and wellness programs, membership discounts, employee referral bonus, eligibility for our pension plan, career development programs, and professional development/educational reimbursements.

General Accountabilities

- Provide clerical /administrative support to the group

- Support staff/management with moving office locations by organizing staff, calling/scheduling

- vendors, assisting in communications to staff

- Support onboarding/offboarding of Kinectrics staff into both Kinectrics and OPG

- Supporting resource management activities for Kinectrics staff working on OPG Facilities such as

- Processing OPG ONCORE setup for new staff

- Assist with resolution of OPG ONCORE issues

- Maintaining tracking expiring Kinectrics staff qualifications in OPG TIMS

- Processing training requests in OPG TIMS

- Processing OPG IT and asset requests for staff

- Supporting OPG site orientation for new staff

- Maintaining training records (linking and delinking training)

- Building access requests

- Provide facility Management support for 910 Brock Road Office

- Fire Warden

- Area Safety Manager

- Accounting Board

- Order Supplies, review/payment of invoices, etc.

- Resolve facility maintenance issues

- Support document processing through OPG VenDM

- Support resolution of Kinectrics IT issues that may arise for Kinectrics staff working remotely

- Use of electronic calendar, mail processing, travel, conference and meeting arrangements, minute taking, use of time management principles, preparation of presentation material, information, management, maintenance of a follow up system and handling of information and documents which may include commercially sensitive data.

- Use various software applications for the purpose of preparation of spreadsheets, graphs,

- charts, presentations, proposals, quotations, processing correspondence and other written

- material and for composing and/or processing of correspondence which may be commercially

- sensitive or confidential in nature

- Support the proposal development process for the group, including compiling key information, maintaining the information available in an easily accessible location and keeping the information current.

- Support the update and maintenance of opportunities in Salesforce

- Conduct weekly review of OPG SCR database and distribute/track Kinectrics related SCRs within Kinectrics for follow-up and resolution

- Conduct weekly tracking/follow-up of Intelex to ensure there are no overdue NCRs

- Prepare presentation materials

- Provide support for project administration and documentation.

- Provide office support to order supplies and ensure supplies are well-stocked, maintenance of

- printer areas; interacting with building management, contributing to office organization,

- preparing for staff meetings, ordering coffee/lunch as required, organization

- of common areas, including reception/kitchen/library,

- Provide backup to other Administrative and Project Assistants. Flexibility is required

- Perform other duties as required

- Note this role will require frequent travel to various OPG facilities in Durham region and occasional travel within the GTA.

Selection Criteria

- Requires strong computer skills in software packages such as Microsoft Word, Excel, Visio,Power Point, etc.

- Preference given for candidates with experience working with OPG Systems (TIMS, Asset Suite, VenDM, OPG SCR) and familiarity with OPG procedures and governance

- Requires a comprehensive knowledge of secretarial and office practices and procedures, administrative processes, and priority setting

- Ability to work in a confidential capacity and understand the sensitivity of a variety of business documentation

- Effective interpersonal/communication skills

- Requires proficiency in English grammar and sentence structure to prepare concise and effective correspondence, reports, etc.

- Requires proficiency in keyboard operations, storage and retrieval systems

- Demonstrated ability to conduct tactful and direct communications with internal and external contacts.

- Flexible to adjust and cope with changing requirements

- Sensitivity to individual’s needs/client service oriented

- Ability to work independently and in a team environment

- Ability to anticipate supervisor’s needs with minimal direction

- Attention to detail/accuracy/thoroughness

- Ability to make individual decisions/work independently/exercise initiative

- Demonstrated strong time management skills and ability to achieve results under multiple conflicting priorities, time pressures and tight deadlines

- 3 years related experience or equivalent advanced education

- Completion of high school plus additional specialized courses in business administration, human resources or a related field

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

This role requires the successful candidate to complete the security clearance process. The security clearance process is conducted in accordance with applicable regulatory requirements of the Canadian Security Intelligence Service (CSIS) and the Canadian Nuclear Safety Commission (CNSC) and may take up to 12 months to complete.

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

This posting is for an existing vacancy.