Operations Assistant

LND Technical Services, LLC is seeking a reliable and detail-oriented Operations Assistant to join our team full-time. This junior-level role supports a variety of operational, financial, and human resources functions to ensure efficient internal processes and cross-departmental collaboration. The ideal candidate is highly organized, demonstrates professionalism, and is comfortable working independently with minimal supervision. This position offers hands-on experience in the electrical energy industry within a fast-paced, dynamic environment, making it an excellent opportunity for someone eager to grow their career in business operations or administration.

About LND Technical Services LLC

LND Technical Services is Women and Minority Owned Small Business founded in 2020 with its head office in Houston, TX. As a NETA accredited company, we have a dedicated team of professionals in Protection and Control, Power System Engineering, and Technical Field Services. LND Technical Services mission is to make our clients successful. We follow PMBOK Guide and Standards to execute our projects. When we execute projects, we execute them like we own it. We put everything we have into ensuring the successful execution of everything we do. This is how we keep our customers coming back to us, and why our customers are nearly always repeat customers.

Description

Key Responsibilities:

- Perform general office duties including answering phones, scanning, filing, and managing correspondence, order office supplies, PPE, and maintaining inventory

- Manage travel arrangements, meeting scheduling, and shipping logistics

- Serve as point-of-contact for internal communications and administrative requests

- Support document creation and formatting, including project folders, reports, and manuals

- Assist with internal recordkeeping, data entry, and digital file organization

- Prepare and edit correspondence, reports, presentations, and other documents as needed

- Send reminder emails as requested (e.g., expense submissions via Expensify, training deadlines, etc.)

- Assist with proposal submission as needed

- Maintain Business licenses and certifications

Operations & Project Support

- Monitor insurance documents and request Certificates of Insurance (COIs)

- Assist with vehicle registration, and maintaining vehicle licensing records

- Maintain accurate weekly or project-specific timekeeping

- Coordinate with subcontractors to gather compliance documentation

Additional Duties:

- Assist field teams with scheduling, supply needs, and report coordination

- Assist in organizing special events, i.e.: monthly birthday celebrations, holiday events, etc.

- Act as backup for other administrative roles as needed

- Perform other duties as assigned by management

Qualifications:

- High school diploma or GED required; Associate’s degree in business, accounting, or related field preferred

- 2–5 years of relevant administrative work experience

- Accounting experience preferred

- Proficiency in Microsoft Office (Outlook, Word, Excel); QuickBooks experience a plus

- Prior experience with timekeeping, software applications, or cost control systems a plus

- Experience with construction, energy, or field-based environments is a plus

- Strong communication skills and the ability to maintain confidentiality

- High attention to detail with excellent organizational and time management abilities

- Ability to work independently, prioritize competing tasks, and adapt in a fast-paced setting

- Valid driver's license and reliable transportation required

Work Environment & Physical Requirements:

- Regular in-office presence is required; remote work is not available for this position

- Must be able to sit and work at a computer for extended periods

- Occasional lifting of office materials or supplies up to 15 pounds

- May require occasional local errands related to administrative or operational support

At LND Technical Services LLC, we are committed to creating a diverse and inclusive work environment. Join our team and make a difference in the field of electrical services! Apply now to be considered for this exciting opportunity.

This job description is not intended to list all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change or be assigned at any time with or without notice, as required by business needs.

M/F/D/V

Salary

$50,000 - $55,000 per year