Office Manager - Construction

Are you highly organized, self-sufficient, and comfortable working independently? We’re looking for a dependable Office Manager to run the day-to-day administrative operations at our Ruckersville office. This role is ideal for someone who enjoys managing a variety of tasks, from customer interaction to administrative support and light bookkeeping. Our headquarters in Fredericksburg currently handles all core systems and processes—you’ll be the key point person at our satellite location.

Key Responsibilities:

· Answer incoming calls, qualify potential leads, and schedule quote appointments

· Enter and maintain prospect information accurately in Salesforce and calendars

· Confirm appointments and prepare lead packets for the sales team

· Submit permit applications and track approvals

· Assemble job packets and ensure production team has necessary documentation

· Maintain general office organization and documentation

· Invoice customers and process payments

· Enter vendor bills for approval and payment

· Coordinate with headquarters as needed for accounting and reporting

Qualifications:

· Friendly, professional phone demeanor

· High attention to detail and follow-through

· 3+ years of office administration experience (construction industry preferred)

· Proficiency in Microsoft Office and general office technology

· Strong communication and organizational skills

· Self-motivated and comfortable working independently in a quiet office setting

· Basic understanding of bookkeeping (QuickBooks or similar experience a plus)

What We Offer:

· Support from a well-established, process-driven headquarters team

· Opportunity to be the face of our Ruckersville office and make a meaningful impact

To Apply:

Please submit your resume and a brief cover letter outlining your relevant experience.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: No more than 40 per week

Benefits:

Schedule:

•

Monday to Friday

Experience:

Ability to Commute:

Ability to Relocate:

Work Location: In person