Office Coordinator

We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, be proficient in various office software, and have a friendly demeanor to greet clients and visitors.

Responsibilities

- Manage front desk operations, including greeting visitors and answering inquiries

- Handle multi-line phone systems with professionalism and excellent phone etiquette.

- Perform data entry, filing, and clerical tasks to maintain organized records.

- Assist in calendar management, scheduling appointments, and coordinating meetings

- Utilize QuickBooks for basic bookkeeping tasks as needed

- Provide customer support by addressing client concerns and directing them to the appropriate personnel

- Maintain office supplies inventory and assist with office management duties

- Conduct proofreading of documents to ensure accuracy and professionalism

- Utilize Microsoft Office and Google Workspace for document creation and management

- Support team members with administrative tasks as required

Requirements

- Previous experience in an office environment or as a receptionist is preferred

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

- Strong organizational skills with the ability to manage multiple tasks efficiently

- Excellent typing skills with attention to detail for data entry tasks

- Bilingual candidates are highly encouraged to apply for enhanced communication with clients

- Familiarity with multi-line phone systems and strong phone etiquette is essential

- Experience with QuickBooks or similar bookkeeping software is a plus

- Strong customer service skills with a friendly and professional demeanor

- Ability to work independently as well as collaboratively within a team environment

- Time management skills to prioritize tasks effectively in a fast-paced setting

We look forward to welcoming a motivated individual eager to contribute positively to our team!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Professional development assistance

- Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person