Office Coordinator

Join GDT and be part of a dynamic team where innovation meets excellence! At GDT, our employees are the cornerstone of our success. GDT offers a people-first culture focused on inclusivity, growth, and innovation. Employees have access to career development opportunities, cutting-edge technology, and a collaborative environment. Employees are empowered to make a meaningful impact and are recognized for their contributions. As a global IT services company, we prioritize attracting, empowering, and retaining top-tier talent dedicated to delivering exceptional results.

Job Description

This is a temporary 14-week position starting end of May through August

Job Summary:

An Office Coordinator, or Administrative Coordinator, is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a master schedule of all meetings and commitments, greeting guest, clients and GDT's partners, answering and directing both incoming and outgoing calls, etc.

Key Responsibilities:

- Communicate daily with both internal and external customers.

- Answer GDT's inbound phone calls and route to various individuals and/or departments

- Great guest, partners, clients to ensure they are signed in and out of the building.

- Operate the company coffee bar, including espresso machine use and drink preparation.

- Manage inventory for the brand store and company swag.

- Oversee ordering and stocking of office, facilities, and amenity supplies.

- Provide strong customer service in greeting guest, clients and employees including excellent telephone etiquette, including appropriately handling calls from clients.

- Assist in coordinate and organizing internal luncheons, events, to include catering set up and breakdown.

- Provide rotating morning and afternoon barista support to employees.

- Scheduling meetings, reserving conference rooms, sending emails and messages as requested.

- Take on special projects as requested.

Knowledge, Skills, and Abilities:

- Ability to clearly communicate verbally and in writing.

- Demonstrated ability to answer multi- phone lines

- Proven ability to coordinate and organize internal luncheons, events, catering set up and breakdown.

- Ability to manage calendars and schedule meetings.

- Demonstrated ability to provide administrative support.

- Proven ability to act with diplomacy.

- Friendly, approachable, and sincere in your dealing with internal and external customers

- Ability to quickly learn and remember names and faces

Experience with Microsoft Office Suite including Excel and Outlook

- Team oriented, flexible and adaptable, Positive attitude and strong work ethic

- Highly polished and professional – both in demeanor and appearance

- Flexible and adaptable to change in a fast-paced environment.

- Quick learner and creative problem solver

- Strong customer service orientation including excellent telephone etiquette, including appropriately handling calls from clients.

GDT IS AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sex, marital status, gender identity or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.