DiCillo Services, LLC

Office Administrator

Cleveland, OH

Temporary

$45,760-$62,400

About This Job

DICILLO SERVICES is seeking a sharp, detail-oriented Office Administrator to join our high-performing team on a temporary basis with the potential to transition into a permanent position. This role is ideal for someone who thrives in a fast-paced, hands-on environment and wants to contribute directly to the growth and systemization of a rapidly scaling company.

Compensation: $22–$30/hour based on experience, with potential for growth if hired full-time.Key Responsibilities

1. Purchasing & Financial Administration (50%)

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Oversee and manage all company purchasing

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Issue and track Purchase Orders (POs) for internal crews and subcontractors

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Maintain vendor relationships and ensure timely material availability

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Operate daily in QuickBooks Online to track expenses and job costing

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Support the leadership team in basic financial forecasting and reporting tasks

2. Inbound Communications (25%)

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Answer and log all inbound phone calls with professionalism and urgency

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Monitor and triage the general company email inbox

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Route messages and requests to the appropriate departments or team members

3. Cross-Team & System Support (25%)

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Collaborate with our Director of Business Development to support ongoing internal systems development

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Assist with client communication initiatives and occasional outreach

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Help gather project photos and updates for social media and brand marketing

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Assist with additional special projects across divisions (Construction, Maintenance, Install, etc.)

Who You Are

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Experienced with QuickBooks Online – this is non-negotiable

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Highly organized and dependable, with strong follow-through

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Clear communicator, both verbal and written

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Tech-savvy and adaptable to new systems (we use Aspire, Google Workspace, Calendly, and more)

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Comfortable wearing multiple hats and jumping into different roles as needed

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Bonus: background in landscaping, construction, or service-based industries

What We Offer

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Competitive hourly wage based on skillset

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A clear path for this temporary role to evolve into a permanent position

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A fast-moving, team-driven environment with clear values and systems

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Flexible start and room to grow as DICILLO SERVICES expands its footprint across Northeast Ohio

Job Type: Temporary

Pay: $22.00 - $30.00 per hour

Expected hours: 40 per week

Schedule:

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8 hour shift

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Monday to Friday

Ability to Commute:

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Cleveland, OH 44128 (Required)

Ability to Relocate:

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Cleveland, OH 44128: Relocate before starting work (Required)

Work Location: In person