Office Administrator

Description:

Position Summary:

We are seeking a highly organized and detail-oriented Office Administrator to manage project expenses and vendor payments as well as support HR functions, including the onboarding of new team members and employee benefits. This role requires strong communication skills, multitasking ability, and the capacity to work vendors and internal teams to ensure proper cost accounting on projects, payments to vendors and timely onboarding. This will be part-time position (16-24 hours per week) with ability to grow into Full-time position as the business grows.

Key Responsibilities:

+ Process job material purchases and credit card purchases to ensure proper jobs are charged for expenses incurred. + Load new Vendors into the system and set up payment terms + Follow-up on receipts to ensure proper documentation + Take advantage of purchase discounts when available + Professional Communication with vendors + Match receipts to credit card statements to ensure there are detailed receipts for all credit card transactions. + Ensure all charges have been charged to jobs and have appropriate levels of approval. + Document or update documentation of relevant processes. + Identify opportunities for process improvements or automation. + Manage flow of information between project management system and accounting software + New hire onboarding and benefit enrollment process + Manage company assets assigned to employees + Manage inventory and distribution of field employee uniforms + Manage office supplies inventory + Coordination of company events + Track vehicle maintenance for field service vehicles + Support other accounting and administrative needs as necessary.

Qualifications:

Preferred Skills:

Requirements:

Requirements Education:

Experience:

Organizational Skills: