Job title: Office Administrator
Job Purpose: Phelan Bros. Construction began as a small, family-owned business driven by a big vision. Rooted in customer commitment, transparency, innovation, and a passion for excellence, we’ve grown into a thriving company known for our dedication and expertise.
We are seeking an experienced Office Administrator to play a pivotal role in supporting our owners and clients by delivering exceptional customer service and ensuring the seamless operation of our office. The ideal candidate would be committed to building a lasting career who will bring a strong background in construction office management, payroll, and accounts receivable, coupled with a proactive and organized approach to administrative responsibilities.
This role is perfect for a dedicated individual who thrives in a fast-paced environment, loves multitasking, and is passionate about contributing to the success of a dynamic team.
Job Description: - Duties and Responsibilities include, but are not limited to:
•Act as the central point of contact for subcontractor documentation, insurance compliance, and office vendor relations.
•Manage emails, letters, packages, phone calls and other forms of correspondence.
•Create and update databases and records for financial information, personnel and other data.
•With assistance of the company Treasurer, oversee accounts receivable/payable, ensuring accurate customer billing and timely collections.
•Process payroll including prevailing wage and workers compensation audits.
•Maintain compliance with local, state, and federal reporting requirements.
•Assist in preparation of annual permits, audits and certifications.
•Reviews and enters data from daily tickets for job cost tracking. Saves and maintains data in company system.
•Ensuring office supplies are maintained, including checking inventory to ensure adequate levels of necessary supplies at all times
•Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
•Maintain multiple vehicle registration and all required documentation including insurance, heavy tax use permits and maintenance records.
Qualifications:
•Preferred but not required: Experience as an Office Administrator in the construction/trucking industry.
•Preferred: Bookkeeping and accounts payable/receivable experience.
•Preferred: Knowledge in QuickBooks online
•Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
•Strong ability to manage multiple tasks and prioritize effectively.
•Capable of working independently with minimal supervision.
If you are passionate about contributing to a dynamic team environment while enhancing office efficiency and looking for a stable and rewarding career, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Ability to Commute:
•Nipomo, CA 93444 (Required)
Ability to Relocate:
•Nipomo, CA 93444: Relocate before starting work (Preferred)
Work Location: In person