Manufacturing Office Administrator

ROLE:

Under general supervision, perform a wide variety of administrative duties to provide an organized, orderly and safe environment. The Manufacturing Office Administrator will coordinate office activities and operations while providing clerical and administrative support to plant and human resource management, ensuring all safety requirements are met, and working closely with manufacturing team to encourage continuous improvements and lean practices.

RESPONSIBILITIES:

- Maintain front office, phones, mail, and greet all incoming customers, including the general public.

- Print and distribute all weekly schedules and travelers

- Fix production label errors as needed

- Maintain inventory of office supplies and submit written requests for supplies to Purchasing department

- Print and distribute Safety Alerts

- Update paint counts accurately using CSI and paint department reports

- Assist the Purchasing Agent by receiving invoices & entering CIs as needed

- Create scanning tags for steel, sheet steel, and other parts as needed

- Update steel tags in CSI by gathering used tags and ensuring inventory is reported correctly

- Provide human resource support to plant management recruiting assisting potential candidates through the selection and screening processes

- Implement thorough on-boarding and off-boarding for new hires and separations in accordance with corporate on-boarding procedures.

- Assist with the review and processing of temporary employees’ timecards

- File, organize and maintain team member documents within the company HRIS.

- Develop and maintain knowledge of corporate policies and reporting systems

- Handle employment-related inquiries from applicants and team members, referring complex and/or sensitive matters to the appropriate managers.

- Performs other duties as assigned

ACCOUNTABILITIES:

- Quality support is provided for budgeting and bookkeeping procedures, to include other projects assigned by Plant Management.

- Daily efficiency tracking in maintained through professional communication with the production supervisors

- Live Advance’s core values and behaviors

- Adherence to all safety protocols

MINIMUM EDUCATION REQUIREMENTS:

- High School Diploma or equivalent

- Associates Degree in a related field or relevant certification in office administration preferred

MINIMUM EXPERIENCE REQUIREMENTS:

- Three (3) to five (5) years of administrative and clerical experience required, preferably in a manufacturing environment with a working knowledge of standard office administration procedures and basic accounting principles.

- One (1) to three (3) years of experience supporting Human Resources (personnel activity

CRITICAL SKILLS REQUIRED:

- Outstanding communication and interpersonal abilities

- Ability to maintain good attendance

- Excellent knowledge of MS office and plant management software CSI (CSI upon training)

- Excellent organizational skills and attention to detail

- Excellent time management skills with a proven ability to meet deadlines

- Ability to work in a fast-paced and at times stressful manufacturing environment

- Ability to act with integrity, professionalism, and confidentiality.

PHYSICAL REQUIREMENTS:

The work environment characteristics and associated physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

- Prolonged periods of sitting at a desk and working on a computer.

- Must be able to lift 25 pounds at times.

- Must be able to access and navigate each department at the organization’s facilities.