Inventory & Purchasing Coordinator

The Inventory & Purchasing Coordinator is responsible for purchasing, inventory control, and materials planning to ensure continuous equipment readiness and minimize operational downtime. This role manages the procurement, receipt, storage, and issuance of parts, tools, and materials, maintaining accurate inventory records and cost control. The Coordinator supports job preparation and equipment loading while maintaining full accountability for materials used in shop and field operations.

The position conducts regular cycle counts and reconciliations, analyzes usage trends, and works with management to forecast material requirements and establish reorder levels. All activities are performed safely and in accordance with company purchasing procedures, inventory controls, and quality standards.

- Perform all purchasing and procurement activities, including sourcing, quoting (3 quotes & establish favorable price lists with key suppliers), and PO creation.

- Manage approved vendor list.

- Physically receive, inspect and store all materials, parts, tools, and equipment.

- Maintain timely and accurate inventory records in NetSuite for all receipts, issues, and transfers.

- Inventory control; no inventory leaves the warehouse without signed paperwork.

- Manage base inventory levels, reorder points, and material availability.

- Coordinate with operations on job requirements and material forecasting.

- Handle all shipping, receiving, pickups, and vendor coordination.

- Conduct cycle counts, support supervisor/finance with any reconciliation of physical inventory to system records.

- Stage and load materials and equipment for field operations in line with ERF’s.

- Identify improvements to inventory flow, cost control, and waste reduction.

- Read parts lists and technical documentation to ensure correct material selection.

- Operate forklifts and overhead cranes as required.

- Maintain a clean, organized, and safe work environment.

- Perform other inventory- and procurement-related duties as assigned.

Qualifications and Education Requirements

- High school diploma or equivalent.

- Ability to work flexible, long, or irregular hours.

- Spreadsheet and MS word software.

- Valid driver’s license.

Preferred Skills

- Excellent oral and written communications, able to prepare reports and effectively communicate with management team and customers.

- Read and write English, bi-lingual Spanish is a plus.

- Working knowledge of inventory tracking, stock levels, reordering processes, and material flow supporting field and shop operations.

- Good work ethic, attendance, reliability and able to work under stress in a fast-paced environment.