Purchasing Coordinator

Job Title: Purchasing Coordinator

Department: Supply Chain

Reports To: Purchasing Manager

Position Overview

The Purchasing Coordinator supports the procurement and supply chain functions at Jupiter Aluminum by coordinating purchasing activities, processing purchase orders, maintaining accurate records, and ensuring the timely delivery of materials, supplies, and services. This role plays a key part in supporting plant operations through effective communication with suppliers and internal stakeholders while maintaining compliance with company policies and cost objectives.

Key Responsibilities

- Coordinate daily purchasing activities, including the creation, tracking, and processing of purchase requisitions and purchase orders.

- Maintain accurate purchasing records, supplier information, pricing, and contracts within the company’s purchasing or ERP system.

- Communicate with suppliers regarding order confirmations, delivery schedules, pricing discrepancies, and issue resolution.

- Track open purchase orders and follow up to ensure timely delivery of materials and services.

- Support inventory management efforts by monitoring stock levels and assisting with replenishment planning.

- Review invoices for accuracy and resolve discrepancies related to pricing, quantities, or receipt of goods.

- Collaborate with internal departments such as production, maintenance, logistics, and finance to support purchasing needs and demand planning.

- Assist with supplier onboarding, performance tracking, and documentation compliance.

- Support cost-control initiatives by gathering data, preparing reports, and identifying opportunities for process improvement.

- Ensure purchasing activities comply with company policies, procedures, and internal controls.

- Prepare purchasing reports and documentation as requested.

- Perform other duties as assigned.

Working Conditions

- Primarily office-based within a manufacturing facility.

- Regular interaction with plant personnel, warehouses, and production areas.

- Exposure to industrial environments including noise, dust, temperature changes, and moving equipment when on the plant floor.

- Standard business hours with occasional overtime to support operational demands.

Qualifications: Education/Experience

- High school diploma or GED required; Associate’s or Bachelor’s degree in Business, Supply Chain, or a related field preferred.

- 1–3 years of experience in purchasing, procurement coordination, or supply chain support preferred.

- Experience with ERP or purchasing systems required.

- Manufacturing or industrial environment experience preferred.

Behavioral Competencies

- Strong organizational skills and attention to detail.

- Effective written and verbal communication skills.

- Ability to manage multiple tasks and deadlines in a fast-paced environment.

- Strong follow-through and problem-solving skills.

- Collaborative mindset with the ability to work across departments.

- Proficiency in Microsoft Office applications, particularly Excel.

- High level of integrity and professionalism.

Physical Requirements

- Ability to sit, stand, and walk for extended periods during the workday.

- Occasional lifting of packages or materials up to 25 pounds.

- Ability to access warehouses, production areas, and storage locations as needed.

- Adequate vision, hearing, and manual dexterity for computer work and document review.

This job description is intended to outline the general nature and level of work being performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary.

By choice, Jupiter Aluminum is committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, or veteran status.

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Referral program

- Tuition reimbursement

- Vision insurance

Work Location: In person