Human Resources Coordinator

Energize your future by joining our team at Northern Virginia Electric Cooperative (NOVEC)! NOVEC's mission is to create value for its members, employees and communities by providing safe, reliable electricity and quality products at competitive prices.

NOVEC is a locally owned electric distribution system headquartered in Manassas, VA. NOVEC provides reliable electric service to more than 180,000 homes and businesses in Clarke, Fairfax, Fauquier, Loudoun, Prince William and Stafford counties, the City of Manassas Park, and the Town of Clifton. NOVEC's service reliability is the best in the region with a 99.99% average system reliability.

As a leader on the high-tech frontier, NOVEC is using proven, cost-effective technology to improve productivity and reliability, reduce expenses, and increase cybersecurity – a national priority. Today’s technology includes what the industry calls "smart grid", as well as fiber optics, and mobile workforce.

OVERVIEW:

The Human Resources Coordinator provides administrative and operational support to the HR team, with a focus on HR Operations, Benefits Administration, and Workers’ Compensation coordination. This entry-level role is ideal for an HR professional looking to grow their career while gaining hands-on experience in core HR functions.

The HR Coordinator ensures accurate recordkeeping, assists employees with benefits-related questions, and supports the workers’ compensation process to help maintain compliance and a positive employee experience.

DUTIES AND RESPONSIBILITIES:

Other related duties may be assigned. An individual must be able to perform each essential duty satisfactorily and effectively. Reasonable accommodation may be available to enable individuals with disabilities to perform essential functions.

HR Operations Support

- Maintain employee records and update information in the HRIS system.

- Assist with onboarding and offboarding processes, including preparing new hire paperwork and conducting exit documentation.

- Support employment verification requests and general HR documentation.

- Help maintain HR files in compliance with company policies and legal requirements.

- Respond to routine employee questions and escalate complex issues as needed.

Benefits Administration Support

- Support open enrollment activities and employee communications.

- Respond to basic benefit inquiries and escalate complex issues as needed.

- Assist with benefit invoice reconciliation and payroll deductions.

- Maintain accurate benefit records and documentation.

- Handle the Years of Service program

- Support the planning and execution of company events.

- Distribute plan documentation throughout the year for compliance.

Workers’ Compensation Support

- Assist in coordinating workers’ compensation claims, including collecting incident reports and required documentation.

- Ensure timely reporting of workplace injuries to insurance carriers and internal stakeholders.

- Maintain claim logs and track case progress.

- Support return-to-work coordination and modified duty documentation.

- Communicate with employees and supervisors regarding claim status and next steps.

EDUCATION AND EXPERIENCE:

- Associate or Bachelor’s degree in Human Resources, Business Administration, or related field is preferred. An equivalent combination of education and demonstrated related experience may be accepted in lieu of degree.

- 1–2 years of HR experience required.

- Experience supporting or coordinating workers’ compensation claims required.

- Basic knowledge of employment laws and HR best practices.

- Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with HRIS systems.

- Strong organizational skills and attention to detail.

- Ability to maintain confidentiality and professionalism.

- Strong customer service mindset

- Detail-oriented and organized

- Effective written and verbal communication

- Ability to multitask and prioritize

- Team-oriented with a willingness to learn

Preferred Qualifications

- Exposure to benefits administration or leave coordination.

- HR internship experience.

- Interest in pursuing HR certification (SHRM-CP or PHR).

KNOWLEDGE, SKILLS & ABILITIES:

- Strong organizational, planning and project management skills.

- Strong mathematical skills and knowledge of generally accepted accounting principles.

- Must be detail oriented, dependable, and reliable in completing assignments and communicating with internal and external customers.

- Ability to function independently in a multi-task environment, as well as part of a team.

- Knowledge of all company policies and procedures, as well as all applicable federal, state and local laws.

- Proficiency with general computer operation and Microsoft Office applications.

- Excellent verbal and written communication skills, including the ability to present data in an organized and approachable manner.

- Excellent interpersonal and presentation skills.

- Ability to anticipate and meet rapidly changing customer and business needs by quickly refocusing and realigning strategic and operational direction.

- Ability to research and analyze various types of data.

WHAT WE OFFER:

- Competitive salary and Incentive plan

- Premier health benefits, including an onsite wellness center.

- Survivor and Disability benefits

- 401(k) retirement plan with a 4% base salary match and an additional match of your contribution at a rate of 50% up to the first 12%

- Life insurance

- Vacation, Sick and Holiday Leave

- Educational Assistance

- Annual Company Events

If you're ready to take the next step towards advancing your career, apply today! NOVEC is an equal opportunity employer and participates in E-Verify. We do not provide sponsorship for this position.