Coordinator - Document Control

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more.

We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.

Come join our award winning over 12,000 strong organization as we fuel the world and each other!

Summary

Looking for a candidate for a Coordinator to join the Procurement / Supply Chain Document Controls group. The group supports Procurement / Supply Chain Buyers and Management as well as working directly with other Departments of the organization and outside vendors.

This position would be responsible for the following along with future projects and needs as they arise –

- Perform tasks associated with verifying accuracy of PO invoices, PO documentation, PO proof of delivery, and invoice processing.

- Work with Buyers, Project Managers, Analysts, Vendors and individuals at delivery locations to verify any discrepancies in quantities, material, costs, etc.

- Create goods receipts in SAP MM once verified from signed and dated proof of delivery as they are received.

- Upload documentation into a permanent electronic storage location such as FileNet.

- Monitor and respond to a group email address, which includes:

o Identifying vendors set up in SAP, updating vendor information with proper documentation, or new vendor set up requirements.

o Making group calendar entries

o Entering Goods Receipts in SAP

o Fielding general questions.

Essential Duties and Responsibilities:

- Manage multiple tasks simultaneously with changing priorities and deadlines.

- Have proficient organization, oral and written communication skills.

- Be able to interface efficiently with individuals within our organization at all levels and outside vendors.

- Be able to work with minimal supervision and be self-driven.

- Possess the ability to work in a professional manner regardless of the situation.

- Use good time management and be to deal with a high volume of data.

- Be detail-oriented with the ability to follow processes.

- Be a team player.

- Adapt well to change.

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below:

- 0 -2 years of experience in administrative work or accounts payable experience.

- High school graduate as a minimum.

- Tech degree or associate’s degree is a plus.

- At least 1 year of experience in Procurement-related activities or related experience as it pertains to maintaining Purchase Order packets, related invoices, and required back-up documentation for such.

- Excellent communication skills and accurate data entry skills are a must.

Preferred Skills:

Education and/or Experience, Knowledge, Skills & Abilities:

- SAP MM and Open Text experience or the ability to gain proficiency in applications.

- A background in procurement support, accounting or business.

- Proficiency in Microsoft Office Applications - MS Word, Excel and Outlook.

- Proficiency in web-based programs.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

- Usually, normal office working conditions.

- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

- Occasional overnight travel may be required.

- Occasional visits to industrial/manufacturing settings which may include hazardous materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

"An equal opportunity employer/disability/vet The Partnership is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. "