Contract - Document Controls Specialist

Job Objective

To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

- Facilitate the proper care, custody, and control of compliance-controlled documents.

- Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.

- Perform document control functions and deliver professional results in a timely and efficient manner.

- Provide customer support and training on document control procedures and standards.

- Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)

- Collect and provide information to support compliance audits.

- Gather statistical data (document control metrics) to support project requests.

- Train and mentor fellow Document Controls Specialists and support personnel.

Other Job Responsibilities

- Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.

- Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.

- Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.

- Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.

- Supports company vision and mission.

- Adheres to established work schedule, attendance standards and is punctual to work and meetings.

- Other duties as assigned by management.

Qualifications

- Three (3) to five (5) years minimum of experience in oil and gas document controls.

- Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out.

- Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).

- Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.

- Excellent communication skills with the ability to accurately solve problems.

- Highly competent interpersonal and influencing skills to tactfully and diplomatically manage ambiguity, conflict and uncertainty in a culturally diverse environment.

- Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.

- Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar.

- Excellent administrative and organizational skills.

- Professional understanding of templates, functions and styles.

- Expertise in the use and application of the following software:

- Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)

- Documentation repository database software:

- FileTrail

- Documentum/OpenText

- SharePoint

- AutoCAD Viewer (preferred)

Education Requirements

- Preferred: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

Certifications, Licenses, Registrations

- N/A