Document Control Specialist

Antora builds and deploys thermal batteries to power always-on industrial operations with low-cost energy. Factory-built in the United States, Antora’s modular thermal batteries deliver reliable heat and power, enabling industrial facilities of any size to decarbonize predictably and profitably. Antora is electrifying global industry while supporting U.S. manufacturing jobs, lowering costs for energy consumers, and enhancing the competitiveness of American industry.

We are growing our company with people who put team and mission first, value connection through laughter and joy, and build with humility and openness. We are committed to continue building a diverse, passionate, and creative team dedicated to a future where every industrial facility, everywhere on earth, is powered by abundant, clean, low-cost energy.

Position Summary

As the Document Control Specialist, you will be responsible for developing and maintaining document transmittals, records, and systems for Antora’s first commercial scale projects. You will ensure all involved parties across Antora, Antora’s customers, Antora’s supply chain partners, EPC partners, project financiers, insurers, and authorities-having-jurisdiction receive accurate and timely project documentation spanning across equipment specifications & drawings and issued-for-review/bid/construction packages.

Roles & Responsibilities

- Develop and implement document control procedures for Antora’s commercial projects.

- Manage the distribution and tracking of all project documentation.

- Process and maintain revision history of supplier, vendor, and sub-contractor drawings, documents, and data.

- Perform project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks.

- Ensure all documents are accurately stored and easily accessible to relevant parties.

- Coordinate with internal and external stakeholders to ensure timely submission and receipt of documentation.

- Maintain a comprehensive document control system that supports project needs.

- Manage RFIs, Submittals, Payment Applications, Change Order Processing, etc using web-based Construction/Engineering Management Information Systems.

- Regularly review and update document control processes to improve efficiency.

- Train team members and external partners on document control systems and procedures.

Key Qualifications

- Bachelor’s degree in a relevant field (e.g., Engineering, Business Administration).

- Minimum of 5 years experience in document control, preferably within the EPC (Engineering, Procurement, and Construction) industry.

- Proficiency in document control software and tools.

- Strong organizational skills and attention to detail.

- Excellent communication skills, both written and verbal.

- Ability to work collaboratively with diverse teams.

Additional Qualifications Desired

- Experience with setting up new document control tools and processes.

- Certification in document control or project management.

- Familiarity with project management software.

Work Location: Onsite - San Jose, CA

Salary Range: $100,000 - $130,000

Salary Basis: Salary

Please note that the salary range listed above reflects Antora Energy's estimated pay for this position. The actual salary offered will be within the posted range and determined based on several factors including but not limited to a candidate's experiences, credentials and expertise, as they pertain to the position's requirements.

In addition to a competitive base salary, Antora Energy’s Total Rewards program includes equity compensation in the form of stock options, a premium health benefits package with life and disability insurance, a 401K plan with employer contributions, flexible spending accounts, and an industry leading paid-time-off policy that features flexible and inclusive holiday observance, as well as paid volunteer time off.

When it comes to stopping climate change, we need everyone. We believe that having a diversity of backgrounds and experiences strengthens all of us, and we strive to create an environment where every one of us is empowered to create meaningful change.