Business Operations Coordinator II

Company Profile

Oceaneering Technologies (OTECH) develops, manufactures, and operates customized marine systems, shipboard equipment, subsea vehicles, and engineered solutions for commercial and U.S. military vessels.

Oceaneering Aerospace and Defense Technologies (AdTech) deliver solutions that enable humans to work safely and effectively in harsh environments – from underwater to the outer reaches of space. Our innovative solutions support the development and application of practical, cost-effective systems that meet our customers’ challenges – from routine to extreme. Our experience and expertise across multiple industries uniquely positions us as a leader in the government, space, and maritime services markets. Our products and services meet the rigorous demands of the complex environments in which they operate, delivering results without compromising safety or reliability.

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilical, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

The Business Operations Coordinator II reports to the Business Operations Manager. The Business Operations Coordinator II will track and report resources, equipment, software systems, and facilities information. The Business Operations Coordinator II will be expected to participate in identifying and trouble-shooting policy, tool, and process inefficiencies or issues of non-compliance. The Business Operations Coordinator II will be expected to propose reasonable solutions for process and compliance issues. The Business Operations Coordinator II will be expected to work with the full assortment of OTECH functions. The Business Operations Coordinator II will work to expedite and assist in communications, participate in issue resolution, and execute support on a variety of cross-functional tasking.

This position is full-time in-office and will require commuting to a designated office in Charleston, South Carolina.

Duties And Responsibilities

- Manage day-to-day office operations, including scheduling, supply management and vendor relations.

- Coordinate maintenance, technology and facility needs to ensure seamless daily operations.

- Serve as the central hub for internal communications, promoting team alignment and effective collaboration.

- Assists OTECH Leadership in the execution of both routine and non-routine operations tasking.

- Identify operational inefficiencies and implement process improvements to streamline office workflows and procedures.

- Collects, produces, monitors, and distributes reports from various OTECH and OII enterprise systems.

- Assists in the generation, review, and monitoring of Operations-related information and paperwork; ensuring all necessary materials are accurate and properly stored as well as properly disseminated.

- Facilitate the onboarding of new employees to promote a seamless integration into the team and company culture.

- Design and implement team-building activities, employee appreciation events, and community outreach initiatives.

- Uphold the company’s commitment to maintaining safe work practices as outlined in the Life Saving Rules.

- Maintains compliance with HR policies and operational standards.

- Performs new and emergent tasking and additional duties as assigned.

Qualifications

- A 4-year degree in Business Administration or related field a plus, or equivalent experience or qualifications.

- Previous experience in office management, administration or operations preferred.

- Strong working knowledge of MS Office Suite software.

- Moderate to advanced skills in MS 365 apps and platforms such as Teams, SharePoint, and Power platform.

- Basic level of PeopleSoft and Oracle experience.

- Good oral and written communication skills, including demonstrated ability to organize and present ideas in a logical manner. Moderate to advanced experience writing reports and preparing procedures.

- Reliable team player, with good organizational, time-management, and problem-solving skills. Has a good attendance record, an ability to plan effectively and a good track record for meeting deadlines.

- Proven ability to manage multiple priorities and maintain attention to detail in a dynamic and fast-paced environment.

- Self-motivated with positive attitude. Willing to learn new skills, share experiences and take on roles of increasing responsibility.

Security Clearance

- Must be able to attain and maintain a government Top Secret security clearance.

Additional Information

PAY, BENEFITS AND WORK SCHEDULE:

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.