Business Administrator

Brief Description

The

Business Administrator

provides comprehensive administrative and accounting support for three Simple Cycle power plants. This role manages daily administrative operations, plant accounting activities, document control, and front-office functions while supporting budgeting, cost tracking, and coordination between the plant, headquarters, and regional support teams.

The Lincoln Generating Facility is a 600 MW Simple Cycle Power Plant located in Manhattan, Illinois.

Essential Duties And Responsibilities Accounting & Business Support

- Assist with plant budget setup, forecasting, change orders, and closeout activities using the CMMS system (Maximo).

- Monitor and track project and contract costs, including committed and actual expenses.

- Process invoices, purchase orders, vendor setup, and related accounting documentation.

- Maintain inventory and financial records to support cost control and reporting.

- Coordinate information for accurate progress and monthly business reports.

- Monitor and process vendor and customer cost change requests.

Administration & Office Operations

- Provide high-quality administrative and project support while managing multiple deadline-driven tasks.

- Prepare, edit, and maintain documents, reports, and correspondence using Microsoft Office (Word, Excel, PowerPoint, Project).

- Maintain organized filing systems and document retention in compliance with company standards.

- Manage incoming phone calls, mail distribution, and visitor access in a professional manner.

- Coordinate meetings, office supplies, equipment, and general office support needs.

- Liaise with corporate accounting, finance, and regional teams to implement systems, procedures, and reporting requirements locally.

Systems, Data & Coordination

- Enter and maintain purchasing and accounting data in the CMMS to ensure accurate recordkeeping.

- Assist in gathering and preparing documentation for management and site personnel.

- Support vendor communication, bid solicitation, and administrative aspects of training activities as needed.

Requirements

Education and Experience

- Associate degree in Business, Accounting, Engineering, or a related field.

- Relevant industry experience may substitute for formal education.

Technical Skills

- Minimum of 2 years of experience with Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Familiarity with Computerized Maintenance Management Systems (e.g., Maximo, SAP, Infor, Hexagon EAM) preferred.

- Basic knowledge of Microsoft Project is a plus.

Accounting & Financial Skills

- Working knowledge of accounting principles, accounts payable, and cost control processes.

- Experience supporting budgeting, forecasting, cost tracking, and financial reporting.

- Ability to manage invoices, purchase orders, and inventory records accurately.

Communication & Organizational Skills

- Strong written and verbal communication skills.

- Ability to interact professionally with employees, visitors, vendors, and management.

- Proven ability to organize work, manage multiple priorities, and meet deadlines.

Additional Competencies

- Demonstrated independent judgment and problem-solving ability.

- Strong customer service orientation and attention to detail.

- Adaptable and capable of managing shifting priorities in a fast-paced environment.

Summary

Applicants must possess a

valid driver's license

and maintain a clean driving record, as this position requires occasional travel for company business. Candidates should be comfortable operating a vehicle as part of their job responsibilities and must meet any applicable company and insurance requirements.

We offer a variety of excellent benefits. Full-time employees are offered the following: medical, dental, vision, LTD, STD, and Life insurance plans. You can even select additional “al la carte” benefits to meet all your needs. You can also enroll in our 401k, flex spending accounts for medical and childcare needs, and participate in our employee referral and tuition reimbursement programs.

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

We believe in transparency and providing candidates with important information to make informed decisions. The salary range for this position is commensurate with experience, qualifications, and location. Actual compensation will be determined based on several factors, including but not limited to skills, experience, and relevant qualifications.

This range represents the base salary and does not include other forms of compensation, such as bonuses, benefits, or equity, which may be offered in addition to the base pay. The company reserves the right to modify compensation ranges at any time in accordance with business needs and market conditions.