Executive Administrator

Job Type

Full-time

Description Who We Are

Priority Power is an independent energy management services and consulting firm. We act as an extension of our client’s staff to develop and implement strategies that mitigate risk and overcome challenges associated with managing energy data, supply, demand, and delivery infrastructure. By leveraging our deep experience and resources, combined with unsurpassed commitment, Priority delivers financial and operational improvements to our clients as their trusted energy advisors.

Our Mission

Our mission is to lead the energy transition with innovative client-focused solutions built upon integrity, trust, and transparency.

Job Summary

The Executive Administrator is at the forefront of our fast-paced environment, managing constant growth and changes with flexibility and efficiency. This role requires adeptness at multitasking, prioritizing sensitive matters, working independently with minimal supervision, and performing assigned duties efficiently and effectively. Must be capable of supporting executives and their teams as well as customer visits.

Job Responsibilities

- Maintain calendars, schedule appointments, set up conference calls and prepare itineraries as needed, cater to specific needs of leaders.

- Facilitate travel arrangements for key personnel, including booking flights, hotels, transportation, and managing travel itineraries.

- Manage key distribution lists, ensuring accuracy and accessibility.

- Process department invoices and check requests through Accounts Payable, maintaining accurate records and ensuring timely payments.

- Handle confidential information with discretion and always maintain a high level of confidentiality.

- Assist in the preparation of presentation materials, ensuring accuracy and professionalism.

- Support internal and customer visit meeting preparation, including booking conference rooms, scheduling conference calls, and coordinating catering as needed.

- Oversee day-to-day office operations, including supplies, vendor management, and facilities coordination.

- Coordinate office events, holiday celebrations, and internal team meetings, ensuring smooth execution and a positive experience for all participants.

- Perform general administrative tasks such as shipping packages, copying, scanning, supply ordering, and mail distribution.

- Demonstrate a deep understanding of internal office functions, including planning, organizing, directing, coordinating, and communicating effectively.

Requirements

- High school diploma required.

- 5+ years of experience office administrative roles.

- Proven ability to work independently with minimal supervision.

- High proficiency with Microsoft Office Suite.

Preferred Job Skills & Qualifications

- Associate’s degree in business or office management.

- Strong adaptability, interpersonal skills, and organizational abilities.

- Proficiency in written and verbal communication, with excellent listening and editing skills.

- Resourcefulness and planning capabilities to anticipate and address challenges effectively.

- Bonded Notary certification preferred but not required.

Why Choose Priority Power?

Empowered to Make an Impact in a Values-Driven Energy Future

At Priority Power, we’re more than just an energy company—we’re a purpose-driven team dedicated to transforming the future of energy through meaningful work, empowered people, and enduring partnerships. We invite mission-minded professionals to grow with us in a culture defined by trust, collaboration, and real outcomes.

Values-Driven Culture

We lead with integrity, customer focus, and accountability—prioritizing ethics and purpose in every decision we make. Our culture is rooted in doing what’s right for our clients, our communities, and each other.

Empowered Opportunities

Here, initiative is celebrated. You’ll have the autonomy to lead, innovate, and contribute in ways that grow your career and advance our mission. We empower our employees to take ownership of their impact.

Accountability & Outcomes Orientation

Our results matter. We are a high-performance culture that rewards accountability, champions progress and celebrates milestones that move the needle for our clients and the energy industry.

Collaborative Colleagues

You’ll work alongside passionate experts who are generous with knowledge and united by a shared vision. Cross-functional teamwork and open communication are at the core of how we solve big energy challenges together.

Make a Real Difference

At Priority Power, your work directly contributes to building a more resilient, efficient, and sustainable energy future. Whether optimizing large-scale power strategies or innovating in renewables, you’ll be part of something bigger than yourself.

Flexible Work Environment

We respect your life outside of work. Our flexible work policies allow you to thrive personally and professionally ensuring balance, trust, and well-being for every team member.

Equal Opportunity Employer We are an equal opportunity employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.