Administrative Specialist

Puget Sound Energy is looking to grow our community with top talented individuals like you! With our rapidly growing, award winning energy efficiency programs, our pathway to an exciting and innovative future is now.

PSE's New Product Development team is looking for qualified candidates to fill an open Administrative Specialist position!

Specific details regarding the work arrangements for this position will be discussed in further detail during the interview process.

Job Description

The Administrative Specialist is responsible for providing administrative and analytical support for the department. This individual will perform basic data gathering or research in support of management, as well as pick up mail and checks weekly in the office. They will process invoices and enter them in SAP, enter purchase orders in SAP, order office supplies for staff, ensure staff has access to required systems, submit access requests, and organize and coordinate meetings for department personnel. The Administrative Specialist will create purchase requisitions for temporary staffing and ensure contracts with service providers remain up to date. They will handle sensitive and confidential information, use independent and discretionary judgement, and coordinate tasks and assignments simultaneously, as well as interact at the Officer level with professionalism. This individual will also be responsible for using various computer applications to create charts, correspondences, reports, and other work as needed.

The Administrative Specialist will uphold the safety compliance standards inherent in PSE’s operating and/or field procedures related to work responsibilities, as well as promote and support a culture of total safety.

The individual in this role will demonstrate a commitment to conduct business honestly, ethically and consistent with our core values and Code of Conduct. They will ensure duties are performed in accordance with all regulatory compliance obligations.

Job Responsibilities

- Enters time for department personnel.

- Inputs and retrieves data from various computer applications.

- Gathers and organizes paperwork and data for department.

- Handles travel arrangements for department personnel.

- Maintains office supply inventory.

- Performs other duties as assigned.

Minimum Qualifications

- High School education or equivalent.

- Extensive experience using word-processing, spreadsheet, database, and presentation software.

- Previous administrative support experience.

Desired Qualifications

- Experience working in a utility.

- Experience working in SAP and/or Ariba.

- Experience editing and reviewing vendor contract documents.

- Adaptable and professional interpersonal communication skills.

Additional Information

At PSE we value and respect our employees and provide them opportunities to excel. We offer a competitive compensation and rewards package.

The pay range for this position is $51,400.00 - $79,800.00, and this position is eligible for annual goals based incentive bonuses.

PSE offers a suite of benefits to our employees. Employees are eligible for medical, dental, vision, basic life, and short- and long-term disability insurance. There are additional voluntary options of supplemental life insurance, accidental death and dismemberment insurance, flexible spending accounts for health care and dependent daycare, and an Employee assistance program (EAP). For long term savings, PSE offers a 401(k) investment option and a cash balance retirement plan. Employees will also receive Paid Time Off (PTO) and Paid Holidays throughout the calendar year. Detailed benefit overviews can be found on our Career page - Why Work For Us (pse.com).

Families and businesses depend on PSE to provide the energy they need to pursue their dreams. Our steadfast commitment to serving Washington communities with safe, dependable and efficient energy started in 1873. Today we're building the Northwest's energy future through efforts like our award winning energy efficiency programs and our leadership in renewable energy.

Puget Sound Energy is committed to providing equal employment opportunity to all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, sexual orientation, gender identity, marital status, veteran status or presence of a disability that with or without reasonable accommodation does not prevent performance of the essential functions of the job, or any other category prohibited by local, state or federal law.

Should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources Staffing department at jobs@pse.com or 425-462-3017.