Administrative Assistant I- Operations

Cobb EMC has an exciting opportunity for an Administrative Assistant I- Operations

to provide administrative and technical support to operations crews and management and ensure accurate responses to member inquiries regarding service connections, constructions jobs, line maintenance, and forestry work.

Schedule

Monday-Friday,

4- 10 hour days with a rotating off day, 1 remote day per week Benefits

- Company paid Health Insurance Premiums!

- Insurance is effective your first day of employment

- Retirement Security Pension plan!

- Automatic 7% Company paid contribution to 401k with additional matching!

- Annual Bonus Program!

- Tuition and Certification reimbursement!

- Learn more HERE

To learn more about Cobb EMC visit our website at www.cobbemc.com

What you will be doing

General Support and Reporting Duties for Service/Construction/Forestry/Line Maintenance

- Serve as back up, provide assistance, and exchange information with other Operations Support Assistants

- Maintain all operations department files.

- Consistently maintain current information on work schedules, trucks, equipment, phone numbers, and classifications for departmental personnel.

- Prepare and maintain time sheets and attendance records, forms, memos, reports, and correspondence.

- Prepare spreadsheets for weekly crew completed work and monthly senior staff reports.

- Prepare and address any questions or concerns with the safety dept, human resources dept, and payroll dept.

- Attend, scribe, and distribute minutes from departmental meetings and all other required training and meetings.

- Prepare any travel arrangements required for training and meetings.

- Monitor and maintain invoices and receipts for budget records.

- Demonstrated knowledge of NISC, iVue, SmartTrack, Mapwise, AppSuite

- Demonstrated knowledge of Outage Management System (OMS)

- Verify that cable locating, staking, and county inspections are complete.

- Process requests from contractors and internal crew members for work locations and map numbers along with print maps as required.

- Coordinate status and workloads daily with Customer Care and Billing.

- Maintain quarterly and annual trim reports.

- Complete workflow process for damages to Cobb EMC facilities.Daily Work Process

- Create and record work request orders to initiate the process of all short duration jobs in the Operations Department.

- Verify all information entered on new jobs is accurate and correct.

- Sort and/or dispatch work request orders to various departments depending on the type of job created.

- Complete work request orders when returned from Superintendents.

- Create and Assemble reports on all areas as required on completed work.

Member Inquiries & Internal and External Communications

- Promptly answer incoming calls in a professional and courteous manner. Assist the caller or transfer to appropriate personnel.

- Implement and communicate requests from senior staff and management team as requested.

- Communicate with County and Government offices for permitting, lane closures, utility locate, and street lighting.

- Communicate with contract companies for scheduling, invoicing, flagging, emergency, and other efforts.

- Cross training and communication is required in all sections of Operations division in order to assure member and employee assistance is covered at any time.

Minimum Requirements

EDUCATION/KNOWLEDGE/EXPERIENCE High

School or equivalent.

Minimum Two Years General Office Or Administrative Experience. Thorough

knowledge of corporate policies and procedures.

SKILLS Ability

to successfully interact with the public and maintain a professional and courteous demeanor.

Proficiency

with personal computers including Microsoft Word and Excel

Excellent

oral and written communication skills.

Excellent

planning and organizational skills.

Ability

to work with minimal supervision.

Demonstrated

high degree of accuracy in all work.

Proficient

typing and data entry skills.

Ability

to effectively communicate via two-way radio and telephone.

Adequate

10-key calculator skills.

PREFERRED Previous

utility industry experience.

Business

school training.

Demonstrated

knowledge of NISC, iVue, SmartTrack, Mapwise, AppSuite

Demonstrated

knowledge of Outage Management System (OMS)

Knowledge

of Georgia Utility Facility Protection Act (GUFPA) regulations.

Knowledge

of Georgia 811 dig laws.

REQUIRED Willingness

to learn or adapt new and innovative skills as both their training processes and field technology progresses.

CORE Values Put People First Care, listen and connect. Think team, not self. Respect and value differences. Stay Safe No shortcuts. See the big picture, no tunnel vision. Look out for each other Innovate Embrace change. Think big and bold. Be part of the solution. Own It Own your attitude, actions and words. Find a way. No BCD. Never stop learning.

EOE/Disability/Vets/Drug-Free Workplace