Admin/HR

Overview

We are seeking a highly organized and detail-oriented administrative support person to help with administrative operations. The ideal candidate will possess strong computer skills, excellent communication abilities, common sense and experience in administrative support. This position offers an opportunity to work in a dynamic environment where attention to detail, good memory, stellar organization skills and overall professionalism are paramount. The position will be responsible for various support needs of day-to-day business. Medical experience is not relevant to this job. Corporate small business human resources and light bookkeeping experience required.

Responsibilities

Manage operations, including greeting and handling inquiries with professionalism and courtesy

Answer multi-line phone systems, direct calls appropriately, and answer phone with proper etiquette

Perform data entry, filing, and maintain accurate records using Microsoft Office suite, QuickBooks, and other relevant software , (Job Boss, Unipoint)

Use of Outlook Calendar to schedule trainings, manage calendars, and coordinate meetings for staff and management

Assist with bookkeeping tasks using QuickBooks

Office duties such as ordering supplies, organizing documents, and maintaining office equipment

Provide customer support via phone or email

Proofread documents for accuracy and clarity before distribution or submission

Handle administrative activities like managing incoming mail, and supporting administration duties.

Skills

- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent typing speed and accuracy for data entry and document preparation

- Confidence in answering multi-line phone systems, and greeting office guests.

- Self-managed, good note-taker and detailed filing experience required

- Organized and able to quickly follow through to complete tasks assigned

- Must be outgoing and feel confident in compiling and providing Training for staff

- Ability to multitask efficiently in a fast-paced environment and be detailed in proofreading, filing, and data entry tasks

This position is integral to maintaining an organized office environment while providing exceptional support to staff. We value proactive individuals who demonstrate professionalism, efficiency, and excellent communication skills.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Tuition reimbursement

Application Question(s):

- Can you commute easily to Temecula, CA for full time employment? Do you have reliable transportation?

- Do you have experience in working in an office setting?

- Are you computer proficient? What software are you proficient in?

- Provide an example of your ability to be organized.

- Are you an organized person on the job? Please give an example.

- Do you have experience in Human Resources? Where?

- Are you a professional person with good business acumen? Can you be discrete?

- What is your highest level of education or certificate?

- Do you use 10 key?

- Due to the nature of our business, we do drug screening. Do you use any drugs that are not prescribed to you?

- Are you proficient in Business Math?

- Have you had any experience with Bookkeeping?

- Do you have any experience in the manufacturing industry? Where?

Work Location: In person