Accounts Receivable Specialist

Description:

At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise—in every interaction and decision. Providing industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.

The Accounts Receivable Specialist is responsible for managing both Accounts Receivable (AR) and Accounts Payable (AP) functions. This includes maintaining accurate client/vendor records, processing customer invoices and payments, managing collections, entering vendor expenses, and ensuring timely and accurate vendor payments. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

Accounts Receivable (AR):

- Collaborate with internal departments to ensure timely and accurate invoice generation.

- Prompt resolution of billing discrepancies.

- Generate and send customer invoices in a timely manner.

- Maintain Customer accounts and accurate transaction records.

- Monitor customer accounts for non-payment, delayed payment, and other irregularities.

- Perform collections activities including follow-up calls and emails.

- Apply customer payments and reconcile AR ledger.

- Communicate with Project Managers & other stakeholders to ensure accurate billing.

- Generate and Prepare Monthly AR Reports.

Accounts Payable (AP):

- Enter vendor invoices to ensure timely and accurate payments.

- Scan all documentation.

- Maintain accurate records of vendor accounts and transactions.

- Reconcile vendor statements and resolve discrepancies.

- Assist with month-end closing by preparing AP reports.

General Accounting:

- Support month-end and year-end close processes for Billing & Accounts Payable.

- Maintain organized financial records and documentation.

- Assist with audits and provide necessary documentation.

Requirements:

- Strong attention to detail and accuracy.

- Excellent communication and interpersonal skills.

- Ability to prioritize and manage multiple tasks in a fast-paced environment.

- Strong analytical and problem-solving skills.

- Proficiency in Microsoft Office, particularly Excel.

- Proficiency in Accounting Software, QuickBooks, SalesForce, NetSuite experience a Plus.

Preferred Education & Experience:

- High school diploma

- 3+ years of experience in a similar accounting role.

- Experience with both AR and AP functions.

- Familiarity with ERP systems is a plus.

- Knowledge of basic accounting principles

- Strong background in T&M Billing, Progress Billing, and Accounts Payable.

Physical Demands:

- Prolonged periods sitting at a desk and working on a computer.

- Must be able to lift up to 15 pounds at times.

Benefits:

- Medical, Vision and Dental

- 401(k) matching

- PTO

- Advancement Opportunities

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.Strong attention to detail and accuracy.

In compliance with federal and state equal opportunity employment laws, Safe Site Utility Services is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.