Accounts Receivable Specialist

Nexen Group, a global leader in precision motion control solutions proudly headquartered in Webster, WI, is driven by innovation, craftsmanship, and the pursuit of engineering excellence. With a culture that blends small‑town camaraderie and world‑class technology, Nexen offers employees the unique chance to contribute to industry‑shaping products used around the world. If you're looking to grow your career in an environment that values creativity, collaboration, and continuous improvement, Nexen Group is an exciting place to build your future.

Reporting to the Controller, the Accounts Receivable Specialist is responsible for ensuring accurate and timely posting of account receivables and for handling credit/collection matters in a professional and effective manner.

Major Areas of Accountability:

- Accurately apply incoming payments (check, ACH, wires and credit cards) to open invoices including payments denominated in foreign currency.

- Processes debit memos received

- Process Credits/Debits for RAN(s) and miscellaneous items.

- Process Daily Sales Invoices.

- Reconcile discrepancies by collaborating with Sales, Customer Service and operations teams.

- Establishes credit for customers by adhering to accounting policies.

- Works with Customer Support to process orders on credit hold in a timely fashion when conditions of the hold are satisfied.

- Reviews credit bureau warnings.

- Recommends credit limits and terms

- Performs initial collections duties.

- Monitors all accounts for past-due status.

- Contacts customers for payment on past-due accounts, following a predetermined course of action and negotiating timing of payments within authorized limits

- Works to resolve customer deductions and other issues customers have.

- Performs general accounting functions:

- Maintains and reconciles select general ledger accounts.

- Calculates and enters month-end journal entries.

- Reviews and reconciles cash deposits.

- Prepares audit schedules.

- Monitor and reply to requests in the accounts receivable mailbox daily.

- Updates Distributor’s Sales files for Warehouse Transfers.

- Manage customer tax exempt certificates.

Work Environment:

Work is in a typical office environment.

Physical Requirements:

Work requires occasional lifting, reaching, and handling of parts, documents, and reports. Access to storage areas and containers require occasional climbing, crouching, bending, pulling, reaching, and stooping. Work involves substantial keyboard use. There is frequent movement within the facility.

Required Experience:

A two-year or four-year degree in accounting is preferred, and 2-3 years credit/collection experience is required

Computer literacy and a strong understanding of business software are essential.

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