Accounts Payable Clerk

Join our dynamic finance team as an Accounts Payable Clerk, where your expertise will drive the smooth processing of our company's financial obligations. In this vital role, you will manage the full cycle of accounts payable activities, ensuring timely and accurate payments to vendors and suppliers. Your attention to detail, strong understanding of accounting principles, and proficiency with financial software will help maintain our company's financial integrity and support operational efficiency. This position offers an exciting opportunity to contribute to a collaborative environment that values precision, accountability, and continuous improvement. This is an exempt position Monday through Friday 8-5 with an one hour lunch.

Location: Saint Augustine, FL

Responsibility:

Invoice Processing

· Review, verify, and process vendor invoices for accuracy, proper approval, and coding.

· Match purchase orders, receipts, and invoices (3-way match).

· Enter invoices into the accounting system in a timely manner.

· Resolve discrepancies with vendors, purchasing, or internal departments.

Payments

· Prepare weekly payment runs.

· Maintain payment schedules to ensure timely payments and avoid late fees.

· Reconcile vendor statements and investigate outstanding items.

Vendor Management

· Maintain vendor files, including W-9 forms and contact information.

· Communicate with vendors regarding payment status, discrepancies, and inquiries.

· Assist with new vendor setup and compliance with company policies.

Reconciliation & Reporting

· Reconcile accounts payable subledger to the general ledger.

· Assist with month-end close activities, including accruals and reporting.

· Prepare reports on outstanding payables and cash requirements.

Compliance & Controls

· Ensure compliance with internal controls, company policies, and audit requirements.

· Maintain organized and accurate documentation for audit support.

· Assist with 1099 preparation and year-end reporting.

General Support

· Support accounting team with administrative and finance-related tasks.

· Participate in process improvement initiatives to increase efficiency and accuracy.

Key Attributes:

· Understanding of basic accounting principles.

· Problem-solving mindset with a proactive approach.

· Experience with purchase order environments.

Education and Experience:

· Bachelors degree in Accounting, Finance, or related field

· 1–3 years of accounts payable or general accounting experience

Preferred Qualifications:

· Spanish Speaking

· Experience with ERP or accounting systems (e.g., SAP, NetSuite, QuickBooks, Microsoft Dynamics)

Embark on a rewarding career where your skills will be valued! We are committed to fostering an inclusive environment that promotes growth, collaboration, and excellence. Join us in ensuring our financial operations run seamlessly while advancing your professional journey in accounting.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

- 401(k)

- Dental insurance

- Flexible spending account

- Health insurance

- Life insurance

- Paid time off

- Referral program

- Tuition reimbursement

- Vision insurance

Work Location: In person