Service Administrator

PRIMARY RESPONSIBILITIES

- Maintain and enter time when necessary.

- Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the accounting department, buyers and vendors to reconcile all past due accounts.

- Monitor all inventory purchases and standard cost differences.

- Track incoming billing documents and verify for accuracy and prepare for billing.

- Open, close and bill work orders.

- Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.

- Work with Accounting and Quality on all audits.

- with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.

- Order office supplies.

- Maintain, order, and assist with computer setup and problems.

- Maintain phone listing and company vehicle listing.

- Assist with and track revenue and budgeting for the department.

- Assist Management with necessary policies and guidelines.

- Work Orders resolved and work with Warehouse to close to locations.

- Transfer cost between locations.

- Prepare Commercial Invoices as needed.

- Perform other work-related tasks as assigned.

- Comply with all NOV Company and HSE policies and procedures.

EDUCATION & EXPERIENCE QUALIFICATIONS

- Bachelor’s Degree or equivalent combination of education and experience

- 2 - 4 years’ experience in warehouse/administrative role required.

- Oilfield experience preferred.

- Knowledgeable in ERP systems preferred.

- Proficient in Microsoft Office products

- Forklift experience preferred.

JOB REQUIREMENTS

- Strong computer skills

- Excellent Time Management skills

- Ability to Multitask

- Excellent Organizational Skills

COMPETITIVE BENEFITS: (visit usbenefits.nov.com for more information about our benefits offerings)

- 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.

- Competitive medical plans that are effective your date of hire. Visit usbenefits.nov.com/cost-for-coverage for more information.

- FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).

- FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).

- FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).

- All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.

- All regular full-time employees receive up to 11 paid holidays per year.