Purchasing Agent

Are you an experienced Lubricants Purchasing Agent/Buyer - We want you!!!

We don’t just offer a job, we offer an opportunity! Great benefits, great team environment, at a growing, successful company.

Dennis K. Burke Inc., headquartered in Taunton, MA, is always looking for great candidates. We are a family owned business, and one of New England’s largest suppliers of diesel fuel, gasoline, and motor oil products. We take pride in being loyal to our customers, vendors and employees.

Summary:

The Purchasing Agent is responsible for executing and supporting all purchasing activities within the lubricant division. This role is responsible for supplier management, sourcing goods and services, and ensuring uninterrupted availability of products and consumables to support operational requirements.

The Purchasing Agent collaborates closely with the supply chain team, sales, and other internal departments to analyze demand, track inventory levels, and coordinate lead times, all while driving cost efficiency and optimizing overall supply chain performance.

# Primary Duties and Responsibilities:

- Create, analyze, and release purchase orders (PO’s) within the ERP system

- Submit purchase orders to vendors and confirm accurate acknowledgment of products, pricing, quantities, and expected lead times. This includes order placement through various supplier portals and methods

- Continually monitor progress of orders with assigned vendors, updating expected ship dates and receipt dates with warehouse, sales, and other departments

- Maintain optimal inventory levels for raw materials and consumables through effective ERP controls and consistent analysis of changing business needs

- Identify, recommend, and establish defined levels for safety stock, minimum order quantities, and re-order points to optimize purchasing and receiving

- Monitor supplier performance, escalating material shortage risks internally and externally while ensuring suppliers meet committed delivery dates

- Collaborate with Accounts Payable, Finance, and Warehouse Management to verify invoice accuracy and appropriate crediting, while overseeing GR/IR variances and addressing any price differences.

- Drive cost savings through strategic sourcing, optimized purchasing, and logistics coordination to minimize freight costs

- Generate and maintain accurate purchasing reports, supplier records, and vendor performance data

- Set-up new vendors, including obtaining current COI and W9 information and establishing payment terms

- Maintain master data related to purchasing

- Perform or support additional projects and responsibilities as needed

# Knowledge and Skills Requirements:

- Bachelor’s degree in business or a related field

- Minimum of 2 years of purchasing or supply chain experience is preferred

- Highly organized with excellent planning, time management, and problem-solving skills

- Strong communication skills and the ability to collaborate with all levels of the organization, suppliers, and customers

- Must be able to prioritize and manage multiple projects in a timely and efficient manner

- Proficiency in Microsoft Office and ERP Systems (Sage Intacct or equivalent preferred)

Physical Requirements:

- Able to lift up to 25 lbs. occasionally

- Able to bend, stand, walk, sit

- Dexterity of hands and fingers to operate a computer including keyboard, mouse, and other office equipment

Supervisory Responsibility

This role does not have supervisory responsibilities

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.