Procurement Agent 1

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Pay Grade

11* Deadline to Apply: Open until filled

- Qualifications may warrant placement at a different job level

Position Summary

Procurement Agent is responsible for servicing internal clients: procurement of goods and services, strategic sourcing and cost savings, contract administration, supplier relationship management, supplier diversity planning and outreach, compliance management, inventory management, and management of the procure to pay cycle.

Tasks and Responsibilities

- Applies CPS Energy Procurement Policy, Procedures and Guidelines and basic Texas Laws, Codes and Regulations to procurement activities.

- Works with Internal Customers on procurement needs and requirements.

- Assist internal customers with contract administration and vendor performance, which includes documenting, coordinating, and resolution.

- Reviews Purchase Requisition for applicable forms and documents (i.e. NERC, SOC, DOT, EIT, Subcontracting, Public Works, etc.).

- Reviews Purchase Requisitions to verify accuracy, terminology, and specifications.

- Coordinates with Internal Customers to identify scopes of work, specifications, commercial & regulatory considerations.

- Coordinates with Internal Customers to create RF(x) – Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications to meet Business Unit needs.

- Initially reviews Exempt Forms to determine if the explanation justifies deviation from the competitive bidding process and free of errors.

- Coordinates and administers meetings and site visits with Suppliers and Business Unit.

- Works with Internal Customers and Suppliers to encourage local, diverse, and small business participation in Sourcing Events.

- With management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk.

- With management’s supervision, reviews, modifies, and negotiates CPS Energy and Supplier terms and conditions to mitigate risk.

- With management’s supervision, participates in the decision to award contracts.

- Prepares purchase orders and sends copies to suppliers and to departments originating requests.

- Actively aware of safety in day-to-day activities.

- Responds to customer and supplier inquiries about order status, changes, or cancellations.

- Prepares, maintains and reviews purchasing files, reports and price lists.

- With management’s supervision, compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.

- Tracks the status of requisitions, contracts, and orders.

- Performs other duties as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, internet, electronic mail and scheduling.

Proficient in Microsoft Windows environment.

Demonstrated ability to work in a team environment, coordinating with other areas to achieve goals and objectives.

Preferred Qualifications

- Procurement certifications, i.e., CSCP, ISM, etc.

- Experience and understanding of SAP modules and reporting.

- Demonstrated experience in manufacturing, electric or gas industry.

- Knowledge of an RF(x) – Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications.

Competencies

Demonstrating Initiative

Delivering High Quality Work

Driving Continuous Improvement

Driving for Results

Communicates Effectively

Serving Customers

Minimum Education

Bachelor’s degree in or 90 hours course credit and currently enrolled, in Supply Chain Management, Business, Finance, Accounting, Computer Science, Information Systems, Mathematics, Communications or or related field from an accredited university, OR relevant experience in a Procurement, Contract Management, Contract Development, or Paralegal role.

Required Certifications

Working Environment

Work is performed in an indoor environment, operating computer, manual dexterity, talking, hearing and repetitive motion. Use of personal computing equipment, telephone, multi-functioning printer and calculator.

Ability to travel to and from meetings, training sessions or other business-related events. After hours work may be required.

Physical Demands

Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status. CPS Energy will comply with all laws and regulations.