Personal assistant

Job Summary

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This energetic role requires a proactive individual who thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional attention to detail. As a vital member of our team, you will manage schedules, coordinate projects, handle correspondence, and ensure smooth daily operations. Your enthusiasm and professionalism will help foster an efficient workplace while enabling our leadership to focus on strategic priorities.

Duties

- Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.

- Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.

- Handle all aspects of office management such as filing, data entry, document proofreading, transcription, and maintaining organized records.

- Support event planning activities for corporate meetings, team-building events, and client engagements from conception through execution.

- Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.

- Provide executive administrative support by preparing reports, presentations, and correspondence with excellent phone etiquette and professional communication skills.

- Oversee front desk responsibilities including greeting visitors, answering multi-line phone systems efficiently, and managing incoming inquiries with courteous customer service.

- Assist with project coordination by tracking deadlines, following up on action items, and ensuring timely completion of tasks.

- Manage personal errands and scheduling needs for executives to optimize their productivity.

- Use office software such as Microsoft Office Suite (Word, Excel, PowerPoint) to create documents and presentations that meet high standards of quality.

- Support bookkeeping activities through data entry and record reconciliation using QuickBooks or similar tools.

- Ensure all office procedures are followed accurately while maintaining confidentiality of sensitive information.

Experience

- Proven experience as a Personal Assistant or in an administrative support role within a professional office environment.

- Demonstrated expertise in calendar management using Microsoft Outlook Calendar or Google Workspace tools.

- Strong background in office management functions including filing systems, data entry, clerical tasks, and customer service excellence.

- Familiarity with project coordination methods and event planning processes to facilitate seamless execution of company initiatives.

- Proficiency in QuickBooks for bookkeeping tasks along with general computer literacy across Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.

- Excellent typing speed combined with proofreading skills to produce accurate documents swiftly.

- Experience handling multi-line phone systems with professional phone etiquette in a busy office setting.

- Knowledge of transcription services and document management software such as DocuSign is preferred but not mandatory.

- Ability to adapt quickly to changing priorities while maintaining organizational efficiency under pressure is essential. Join us as a Personal Assistant if you’re ready to bring your energetic spirit and meticulous organizational skills into a role that makes a real difference! We value proactive professionals who are eager to support leadership while fostering an engaging work environment built on excellence and teamwork.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

- Flexible schedule

- Professional development assistance

Work Location: In person