Parts & Repair Specialist

Description:

This position can be located in GA or TX.

Who we are:

Aerzen USA Corp. is an international manufacturer of positive displacement blowers, hybrid blowers, screw compressors and turbo blowers. These high-quality machines are used for air and gas applications across many essential industries, including; Wastewater, Cement, Biogas, Pharmaceutical and Food, among many others. We are One Team, and we Empower our team members to be both Inquisitive and Evolutionary.

What We Offer:

Aerzen USA offers a competitive salary; generous health benefits (to include 96% company-paid benefit plans) with company HSA contribution; a 401(k) with company match; a tuition reimbursement program; and a profit share bonus package; along with the opportunity to work with a dynamic group of professionals.

What You’ll Do:

POSITION SUMMARY

The Parts & Repair Specialist plays a key role in supporting customers and internal teams by managing all aspects of aftermarket order processing, communication, and coordination. This position serves as a primary customer contact, providing prompt and professional support while preparing quotations, processing orders, and ensuring the timely movement of parts and materials. The Parts & Repair Specialist is responsible for creating and managing service orders, handling invoicing and credit memos, maintaining accurate data in CRM and ERP systems, and collaborating closely with sales and channel partners to drive aftermarket growth. This role requires strong organizational skills, attention to detail, and a commitment to delivering exceptional customer service throughout the entire aftermarket process.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

- Interacts with Customers and responds to their requests via phone and email. Delivers excellent service by responding quickly, professionally, and going above and beyond the initial inquiry.

- Provides quotations to customers by identifying components for repair, service, and parts inquiries and building quotations in ERP system. Uncovers customer needs and challenges and seeks to match additional Aerzen solutions.

- Creates, manages, and closes service orders within the ERP system. Completes invoicing activities in a timely manner and issues credit memos when required to ensure accurate financial processing.

- Processes customer orders accurately and ensures timely order fulfillment. Maintains proactive communication with customers regarding order status, delivery schedules, and any updates that may impact timelines.

- Organize and schedule workflow through the Regional Repair Center with focus on customer urgency and department revenue goals. Coordinate with the Regional Service Manager on Advanced Exchange program workflows.

- Works with factory and vendors to ensure timely delivery of materials needed to support customer’s needs. Expedite and seek alternate sources as necessary to fulfill project needs.

- Manage stocking and accuracy of local inventory as needed to support regional service activity. Coordinate with peers in other Regions on the transfer of parts and Advanced Exchange units between Regions.

- Creates, updates, and maintains customer contact information and machine data in the CRM system to ensure high-quality, accurate records. Run system reports as necessary to manage active and on-hold order backlog and invoicing. Assist Regional Service Manager with maintaining operational status reports.

- Supports the Aerzen sales team and channel partners to drive aftermarket growth by providing product knowledge, customer insights, and timely follow up.

- Additional duties as assigned by supervisor.

Requirements:

POSITION QUALIFICATIONS:

Education: Associate or Bachelor's Degree (four-year college or technical school) or Work Equivalent

Experience (yrs):

3 to 5 years related customer support experience

Experience with ISO 9001 and Quality Processes Required

Experience with FMEA and RCCA Preferred

Experience working in a manufacturing environment Preferred

Software/Applications:

Proficient in Windows, Microsoft Word/Excel/PowerPoint. Experience ERP and CRM systems.

Must be able to travel 10-20% of the time for business as necessary.

Aerzen USA Corp is an equal opportunity employer and selects employees on the basis of skills and experience. Aerzen USA ensures that all persons are entitled to equal employment opportunity without regard to race, color, gender, gender identity, sexual orientation, pregnancy, age, national origin, religion, marital status, ancestry, disability, veteran’s status, and any other characteristic protected under applicable federal, state, or local laws. All employment decisions and actions are based on merit and made without regard to any characteristic protected by state, federal or local law.

All offers of employment at Aerzen USA Corp are contingent upon clear results of a thorough background check. In compliance with the Drug-Free Workplace Act of 1988, Aerzen USA Corp has a longstanding commitment to provide a safe, quality-oriented, and productive work environment. Alcohol and drug misuse poses a threat to the health and safety of Aerzen employees and to the security of the company's equipment and facilities. For these reasons, Aerzen USA Corp is committed to the elimination of drug and alcohol use and misuse in the workplace. Applicants being considered for hire must pass a drug test before beginning work. Refusal to submit to testing will result in disqualification of further employment consideration.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including termination of employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.