Office Operations Assistant

Job Title: Office Operations Assistant Location: Malvern, Ohio Schedule: Monday – Friday, 40 hours/week Pay: $20 – $25hr

Position Overview:

We are seeking a highly organized and self-motivated professional to support our oil & gas operations team with administrative, reporting, and data management tasks. This role will handle production data verification, invoice processing, cost tracking, and coordination between departments and external vendors. Must be comfortable managing a high workload with tight deadlines.

Key Responsibilities:

- Support daily operations and ensure accurate reporting to internal departments and external agencies

- QA/QC field reporting and verify accuracy of production data

- Prepare and maintain operational reports, including LOE and cost tracking

- Process vendor invoices and validate vendor information in the AP system

- Research vendor balances, respond to inquiries, and resolve billing issues

- Assist with special projects and provide backup support to other administrative team members

- Track personnel and visitors using Microsoft Outlook

- Coordinate with field teams to ensure timecards, invoices, and purchases are submitted and approved on time

- Maintain and manage databases related to production and pipeline data

- Work with accounting and contractors to address billing questions

Requirements:

- Minimum 5 years of office administration experience

- Working knowledge of accounting practices and vendor payment systems

- Strong skills in Microsoft Excel, Word, and Outlook; Excel pivot tables required

- Database experience required; knowledge of SQL, Pro Count, Spotfire, and GIS is a plus

- High school diploma or GED required; college degree preferred

- Oil & gas industry experience (2+ years preferred)

- Strong math, organizational, and communication skills

- Able to handle multiple tasks, meet deadlines, and work independently

Pioneer Production Services, Inc. provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type protected by federal, state or local laws.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person