Office Assistant

Job Summary

We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing front desk operations, and ensuring smooth office functionality. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Bilingual candidates are encouraged to apply.

Duties

- Manage front desk operations, greeting visitors and answering inquiries with professionalism.

- Operate multi-line phone systems, handling incoming calls and directing them appropriately.

- Perform data entry tasks accurately and efficiently.

- Maintain organized filing systems for easy retrieval of documents.

- Assist with calendar management, scheduling appointments, and coordinating meetings.

- Provide customer support through effective communication and problem-solving skills.

- Utilize QuickBooks for basic bookkeeping tasks as needed.

- Demonstrate proficiency in Microsoft Office and Google Workspace for document creation and management.

- Proofread documents for accuracy and clarity before distribution.

- Support office management tasks including inventory management and ordering supplies.

- Collaborate with team members to ensure efficient office operations.

Qualifications

- Previous office experience or clerical experience is preferred.

- Strong organizational skills with the ability to manage multiple tasks simultaneously.

- Excellent typing skills with a focus on accuracy.

- Familiarity with customer service principles and phone etiquette.

- Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.

- Experience as a dental receptionist or medical receptionist is a plus.

- Background in bookkeeping or administrative experience is beneficial.

- Ability to communicate effectively in both English and another language (bilingual).

- Strong time management skills to prioritize tasks effectively.

- A proactive approach to problem-solving and the ability to work independently or as part of a team. We look forward to welcoming an enthusiastic Office Assistant who is eager to contribute positively to our team!

Job Type: Full-time

Pay: $21.33 - $25.00 per hour

Expected hours: 40 per week

Work Location: In person