Office Assistant

Description

Seven Seas Water Group

Seven Seas Water Group (www.sevenseaswater.com) is a portfolio company owned by investment funds managed by Morgan Stanley Infrastructure Partners ("MSIP"). Headquartered in Tampa, with operations across the U.S., Caribbean, and Latin America, Seven Seas Water Group (SSWG) delivers annually over 20 billion gallons of water to industrial, commercial, governmental, municipal, and hospitality customers. SSWG designs, builds, owns and operates, delivers new facilities, or acquires and upgrades existing facilities, with the goal of optimizing project risk transfer between the public and private sectors. We have more than 200 water and wastewater treatment plants in operations throughout the United States, Caribbean and Latin America. With an outstanding reputation for decentralized water and wastewater treatment solutions, the SSWG "Water-as-a-Service" approach seeks to help solve global water and wastewater infrastructure challenges.

SSWG operates two businesses within the water infrastructure space. Seven Seas Water, which provides water treatment and desalination for governmental, hospitality and industrial customers in United States, Latin America and the Caribbean, and the AUC Group (www.aucgroup.net), which provides decentralized water and wastewater treatment plants for industrial and municipal customers in the United States.

MSIP is a leading global private infrastructure investment platform. Founded in 2006, MSIP has made over 30 investments across its three flagship closed-ended funds. Since inception, MSIP has had more than $13 billion in commitments. For further information about Morgan Stanley Infrastructure Partners, please visit www.morganstanley.com/im/infrastructurepartners.

The Role

The Office Assistant is an integral part of the AUC team. They are the first point of contact for visitors, vendors, and customers. The ideal candidate will be friendly, hard-working, and organized. They must be able to juggle a variety of tasks, working with all internal departments as needed. Individual must be comfortable working both individually and as part of team. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. This is a full-time onsite position working Monday-Friday from 8-4:30pm in our Houston office.

Requirements

Essential Duties and Responsibilities include the following

- Reporting to management and performing a variety of administrative duties.

- Answering incoming calls, as well as screening and forwarding calls.

- Assist with coordinating, scheduling, and confirmed events, meeting, managing catering and lunches for the office and other department managers within the AUC office, etc.

- Welcoming and assisting visitors in a friendly and professional manner.

- Receiving deliveries and sorting mail and packages.

- Copying, scanning, and filing documents.

- Monitoring office supplies and ordering replacements as needed.

- Picking up print jobs from local shop.

- Monitoring company inboxes for proper distribution.

- Create reports for data tracking as needed.

- Assembly of O&M document packages at the end of each bid process

- Helping support receiving processes for the warehouse and the field.

- Will put together weekly progress reports of field projects and send to clients

- May help sort, review, and document bills to help support the A/P function for the accounting team.

- Will help maintain a customer contact list for events and e-blasts to support Marketing.

- Providing ad-hoc support to other departments such as Project Management, Finance, Marketing, and Engineering teams as needed.

Qualifications/Requirements

- Exceptional ability to create a welcoming environment.

- Excellent internal & external communication skills - both written and verbal.

- Solid organizational skills including attention to detail and multi-tasking skills.

- Working knowledge of printers, copiers, scanners, and fax machines.

- Strong working knowledge of Microsoft Office Suite Required.

- Ability to work well independently as well as in a team environment.

- Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.

- Communicate Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

- Ability to work full-time in the office required.

Education/Experience

- Minimum of High School diploma or GED.

- Minimum of 2 years of experience in a similar role.

- Spanish speaking preferred, but not required.

This position is onsite, Monday - Friday from 8am - 4:30pm.

How to Apply

Candidates must apply through our website, or by sending resumes to Talent@7seaswater.com.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

Equal Opportunity Employer/Disability/Veterans

Applicant will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.