Office Administration Assistant

We are seeking a dedicated and professional Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong organizational skills, the ability to work collaboratively in a team environment, the ability to multitask, be solution focused, proficiency in various computer applications, and a friendly demeanor to create a welcoming environment for clients and visitors.

Duties

- Greet and assist clients and visitors at the front desk with a warm and professional attitude.

- Manage incoming phone calls, ensuring effective phone etiquette while directing calls to appropriate personnel.

- Perform clerical tasks such as filing, data entry, and maintaining records in an organized fashion.

- Utilize Sage for basic bookkeeping tasks, sending emails, generating reports, processing customer payments & general data entry

- Proofread documents for accuracy and clarity before distribution.

- Maintain office supplies inventory and place orders when necessary.

- Assist with customer service inquiries, addressing concerns promptly and efficiently.

- Operate phone systems and other office equipment with proficiency.

Qualifications

- Proven experience as a receptionist or in an administrative role is preferred.

- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.

- Familiarity with Sage is a plus but not mandatory; willingness to learn is essential.

- Excellent phone etiquette and communication skills, both verbal and written.

- Proficient in computer applications such as Microsoft Office Suite (Word, Excel, Outlook).

- Attention to detail with strong proofreading abilities to ensure high-quality documentation.

- A customer service-oriented mindset with the ability to foster positive relationships with clients and colleagues.

Join us in providing outstanding service while contributing to the efficiency of our operations!

Job Types: Full-time, Fixed term contract

Pay: $16.02-$27.50 per hour

Benefits:

- Company events

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- On-site parking

- RRSP match

- Vision care

Experience:

- Administration: 1 year (preferred)

Work Location: In person