Office Assistant

Job Summary

We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional administrative support and customer service. The ideal candidate will be energetic, detail-oriented, and possess strong computer skills- QUICKBOOKS A MUST , with the ability to manage multiple tasks efficiently. Bilingual abilities are a plus, enabling effective communication with diverse clients and team members. This paid position offers an exciting opportunity to grow your office management expertise while contributing to a positive and productive work environment.

Duties

- Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth

- Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette

- Perform data entry, maintain accurate filing systems, and handle document proofreading to ensure clarity and accuracy

- Utilize Microsoft Office and Google Workspace tools for scheduling, correspondence, and record-keeping

- Assist with calendar management, appointment setting, and coordinating meetings for staff members

- Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices

- Provide excellent customer support by addressing inquiries promptly and professionally across various channels

- Maintain office supplies inventory, organize files, and ensure the workspace remains tidy and functional

Qualifications

- Proven office experience with strong clerical skills in a fast-paced environment

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications

- Familiarity with QuickBooks or other bookkeeping software is preferred

- Excellent organizational skills with keen attention to detail and accuracy in typing and data entry tasks

- Strong communication skills in English; bilingual abilities are highly desirable for effective client interaction

- Previous experience as a receptionist or personal assistant is advantageous.

- Demonstrated ability to manage time effectively while juggling multiple responsibilities

- Knowledge of office management procedures, phone etiquette, filing systems, and proofing documents

Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a vibrant team that values your contribution while offering opportunities for professional development. Your proactive approach will help keep our office running seamlessly—making a real difference every day!

Pay: $17.00 - $20.00 per hour

Benefits:

- Paid time off

Work Location: In person