Office Administrator (Receptionist) - Part-Time

Description:

Office Administrator (Receptionist) - Part-Time

Location: Perrysburg, OH

Are you a skilled Administrative Assistant looking to join a supportive, passionate team?

We have an attractive opportunity for you!

Sigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25 years, our work for the power and telecommunications industries has helped accelerate and fortify positive impact in communities across the country. Our core values — Safety, Honesty, Truth, and Decency — fuel our culture. We are TeamSigma™.

To learn more about working at Sigma, view our video and career page.

If you do not have the experience required for this role, please refer to our other open positions: https://bit.ly/TeamSigmaJobs

While we list our openings in multiple locations, you only need to apply to one as they are remote.

Please note: This position is expected to work Monday-Friday 7:30 AM - 1:00 PM at our home office in Perrysburg, OH.

Position Description

Provide professional and friendly service to support office administrative functions and processes. This position covers a wide area of responsibility and interacts daily with nearly all levels of Associates within the Organization.

Essential Job Functions

- Greets, welcomes, and assists all guests including answering incoming phone calls, emails, and correspondence.

- Processes incoming and outgoing mail and shipments.

- Ensure the office is organized and well-maintained.

- Retrieves documents or responds to requests for information from internal or external customers by phone or e-mail.

- Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, and other events or projects with internal and external stakeholders.

- Monitors inventory and places orders for office equipment and supplies within approved budgets.

- Performs various routine and defined clerical tasks and inputs data into tracking database or system.

- Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.

- Assists with routine travel arrangements. Research hotel, flight, and car rental availability, confirms reservations and makes itinerary changes as necessary.

- Prepare travel itineraries and ensure travel expenses are properly accounted for within the constraints of the company travel budget.

- May assist in budget tracking and expense management.

- May process invoices, purchase orders, and credit card reconciliation.

- May prepare and distribute documents, reports, and presentations as needed.

- Other duties as assigned.

Competencies/Skills: Administrative Support | Data Entry | Inquiry Research/Response | Meeting Scheduling and Logistics | Reception and Gatekeeping | Records Management | Supply Requisitioning | Telephone Skills/Etiquette | General Office Software | Travel & Expense Software | General Office Software

Requirements:

Education/Experience Requirements

- Education – High School Diploma or equivalent.

- Requires - minimum of 1 year of general work experience in an administrative role.

- Proficiency in office software (e.g., Microsoft Office Suite.)

- Strong organizational skills and multitasking skills.

- Excellent communication and interpersonal abilities.

- Attention to detail and accuracy.

- Problem solving skills and the ability to work independently.

- Knowledge of office equipment and procedures.

- Professional demeanor-positive communication, team skills/cross functional cooperation.

- Available during the standard business hours of Monday – Friday 8:00 a.m. – 5:00 p.m. to provide onsite in person support.

- Dependable transportation and valid driver’s license and insurance.

- Able to pass a background check/drug test/driving record check.

- Authorized to work in the United States

Physical Requirements:

- Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time.

- Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.

- Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

- Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.

- Must have the ability to receive detailed information through oral communication, and to make the discriminations in sound.

- Must be able to lift up to 20 lbs. regularly and lift up to 40 lbs occasionally (i.e. packages received).

- Available to work in person during the “core” work hours of 8:00 a.m. to 5:00 p.m. during the week. Occasional evening and weekend work may be required as duties demand.

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this description.

This advertisement does not constitute an employment agreement between Sigma and the employee and is subject to change by Sigma as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Sigma is an equal opportunity employer and will not discriminate based on an employee’s race, color, gender, sexual preference, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.

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