Receptionist/Executive Assistant

SUMMARY::

The Receptionist will act as a first point of contact and provide general information of our business to staff, clients and the public. They will serve visitors by greeting, welcoming, and directing them appropriately and notifying company personnel of visitors’ arrival as well as directing all telecommunications, and mail distribution. The position will provide additional support to the management team as required.

- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

- Answer electronic inquiries and relay telephone calls and messages.

- Directs visitors by maintaining employee and department directories.

- Answers questions about organization and provides callers with address, directions, and other information.

- Maintains security by following procedures and monitoring visitor logbook.

- Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.

- Maintain and monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment.

- Maintains safe and clean reception area by complying with procedures, rules, and regulations.

- Prepare agendas for meetings, and transcribe and distribute meeting minutes as required.

- Schedule and confirm appointments, meetings, and conferences for management team and/or clients/customers.

- Responsible for maintaining the executive team’s calendars, contacts and account data;

- Supports the accounts receivable department as required

- Supporting HR with clerical tasks like writing Employment Verification Letters

- and Ceridian Dayforce Accounts Reset.

- Perform other duties as assigned

Minimum Required Qualifications: :

- Professional and customer focused

- Posses good troubleshooting and communication skills.

- Detail oriented and works independently.

- Excellent telephone skills.

- Professional and concise communication in written and oral form.

- Strong computer skills and proficient in Excel, Word, Outlook and PowerPoint.

- Strong organizational and interpersonal skills.