Part-Time Administrative Assistant

Description

Equinox Engineering is a full-service engineering company specializing in energy and industrial projects across North America. Our team is committed to delivering innovative solutions with precision and professionalism. We are currently seeking a Part-Time Administrative Assistant to provide remote support for USA operations from our Pittsburgh office.

Position Overview: The Administrative Assistant will play a vital role in ensuring our team stays organized and efficient. This is up to 75% remote position, ideal for a detail-oriented professional who excels at time management, organization, and providing reliable virtual support.

Key Responsibilities

- Provide remote administrative and clerical support to the USA operations team, primarily assisting the VP, USA Business Unit & Mergers + Acquisitions.

- Maintain organized digital filing systems for project and corporate documents

- Prepare, edit, and format reports, presentations, and correspondence

- Manage calendars, schedule meetings, and coordinate virtual appointments

- Support data entry, record keeping, and document control processes

- Assist with onboarding coordination for new employees and contractors

- Order office supplies and coordinate with vendors as required

- Communicate effectively with internal departments and external contacts

- Perform additional administrative tasks as needed to support the team

Key Skills, Knowledge and Expertise

- Previous administrative or office support experience (1–3 years preferred)

- Strong organizational and time management skills

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual tools (Teams/Zoom)

- Excellent written and verbal communication skills

- High attention to detail and accuracy

- Ability to work independently in a remote environment while staying connected with the team

- Professional, reliable, and proactive attitude

Work Schedule & Compensation:

- Part-time position: 20–25 hours per week (flexible scheduling)

- Up to 75% Remote role, supporting the Pittsburgh office

- Competitive hourly rate, based on experience

- Opportunity to contribute to a dynamic engineering environment with potential for growth

About Equinox Engineering Ltd.

Established in 1997, Equinox is a distinguished EPCM service provider globally. Our wide-ranging portfolio includes Sweet and Sour Gas Processing Facilities, Heavy and Conventional Oil Production, Steam Pipeline Systems, and an increasing focus on sustainable energy solutions like Carbon Capture, Utilization, and Storage (CCUS) facilities and pipelines, Renewable Natural Gas (RNG) projects, and Landfill Gas (LFG) initiatives.