Receptionist - Administrative Assistant

Receptionist/Administrative Assistant.

Purecoat International has 2 factories with the main administrative and management offices in West Palm Beach, Florida. We are looking for a Receptionist/Administrative Assistant to work in our front office. This person would be handling a 10 line phone system and maintain the filing and coordination of business documents.

- Welcoming guests/visitors.

- Sign them in and out.

- Copy id’s.

- Confirm the ITAR forms are filled out properly.

- Provide visitor badges.

- Ensure an employee escorts them.

- Answering, forwarding, and responding to phone calls.

- Sending / replying to emails.

- Process incoming and outgoing mail and distribution.

- Working knowledge of Microsoft Office.

- Excel, Word, Outook.

- Maintain office and kitchen supply inventory.

- Data Entry.

- Collection Calls.

- Reconcile Invoices and Bills.

- Administrative support of Office Staff and Management.

- Coordination of business documents.

- Filing daily.

- Other duties as assigned.

- This is an “in-office” position.

Receptionist Must Have:

- Professional and personable skills to interact with customers, guests, and employees.

- Excellent communication skills.

- Professional phone skills – 10 lines.

- Very well organized and able to multitask daily.

- Technological skills to be able to work with different software.

- Be able to stand for periods of time while filing.

- Maintain and box up files when space is needed.

- Assist with deliveries.

- Dependable.

- Accurate.

Dress Code is Business Casual.

English as Primary Language – bilingual Spanish a plus.

Hours:

- Monday-Thursday 7:00am - 4:30pm.

- Friday 7:00am - 11:00am.

Job Type: Full-time.

$18.00 - $20.00 per hour.

Benefits Include:

- Health, Dental and Vision Insurance.

- Aflac.

- Life Insurance.

- 401k.

- PTO and paid Holidays.

We are a Drug Free Workplace and require pre-employment drug testing as well as random quarterly drug and alcohol testing.