Doyle Signs

Office Administrator

Addison, IL

Full-time

$35,360-$41,600

About This Job

Overview

Doyle Signs is a 109 year old electrical sign company that relies on great, positive hard working employees for our success. We do not operate in a fancy office and have a casual but fast paced and urgent business culture. We take care of our customers and our people.

We are seeking two highly organized and detail-oriented Office Administrators to join our team. The ideal candidates will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing exceptional customer service. This position requires proactive individuals with strong computer literacy and excellent communication skills.

Duties

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Manage daily office operations, including clerical tasks, filing and maintaining an organized workspace.

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Provide customer support by addressing inquiries and resolving issues in a timely manner.

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Utilize Microsoft Office for document creation, scheduling, and communication.

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Order entry using QuickBooks Enterprise, ensuring accuracy in data entry and reporting.

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Service order entry using QuickBooks Enterprise, ensuring accuracy in data entry and reporting.

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Assist with Billing using Quickbooks Enterprise.

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Experience with online order and billing platforms like Corrigo, Cupa and others.

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Sign Permit application, follow up and communication with Municipalities, customers and team members.

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Type correspondence, reports, and other documents as needed.

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Implement effective time management strategies to prioritize tasks and meet deadlines.

Experience

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Proven experience in an administrative role or similar position is preferred.

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Strong computer literacy with proficiency in Microsoft Office and QuickBooks Enterprise.

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Excellent phone etiquette and customer support skills are essential.

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Experience with clerical tasks, including typing and data entry.

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Familiarity with permit application, construction billing, waivers and construction industry is a plus but not mandatory.

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Ability to manage time effectively while handling multiple responsibilities.

If you are a motivated individual looking to contribute to a dynamic team environment, we encourage you to apply for the Office Administrator position.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

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401(k)

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Dental insurance

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Health insurance

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Life insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

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Day shift

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Monday to Friday

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Weekends as needed

Work Location: In person