AM Glass

Office Administrator

LocationMarion, IA
Job TypeFull-time
Salary$35,360-$45,760

About This Job


Overview:

We are a growing, values-driven glass and storefront business seeking a highly organized and proactive Office Administrator to join our team. This role is essential in ensuring smooth communication between field and office staff, supporting project management, and maintaining operational efficiency. The right candidate will be motivated to grow with the company, contribute to a positive work culture, and help us set a standard of professionalism in our industry.


Key Responsibilities:

Manage scheduling, calendars, and internal coordination between field and office teams
Serve as the first point of contact for client and vendor communications—calls, emails, and inquiries
Support project managers with administrative tasks including document handling, call follow-ups, and email correspondence
Track and manage invoices, purchase orders, and expense entries using QuickBooks Online
Maintain and update job costing spreadsheets (basic Excel and Google Sheets proficiency required)
Keep records organized and accessible, contributing to process improvements and operational clarity
Monitor key workflows such as quotes, material orders, and subcontract paperwork
Assist in tracking deadlines, reminders, and follow-ups to ensure projects move forward without bottlenecks


Ideal Qualities:

Strong attention to detail and organizational skills
Assertiveness and confidence in communication
A problem-solver who takes initiative
Strong willingness to learn, adapt, and grow with the company
Respectful, professional, and tactful in all interactions
Comfortable managing multiple tasks and shifting priorities
Reliable, punctual, and consistent in delivering quality work


Preferred Skills & Experience:

Experience with QuickBooks Online or other accounting software
Proficiency with spreadsheets (Excel, Google Sheets)
Familiarity with construction, trades, or small business operations (not required but helpful)
Prior experience in an administrative, coordinator, or assistant role


Why Work at AM Glass?

Since 2019, AM Glass has focused on building a strong reputation in Eastern Iowa through integrity, professionalism, and quality. We’ve built this company to do things differently—shaped by the frustrations and lessons from places we’ve worked before. We believe in clear communication, mutual respect, and taking pride in our work. If that sounds harsh like the kind of team you’d want to be part of, we’d love to meet you.


Job Type: Full-time


Pay: $17.00 - $22.00 per hour


Expected hours: 40 per week


Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Retirement plan
Vision insurance


Schedule:

8 hour shift
Day shift
Monday to Friday
No nights
No weekends


Work Location: In person

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