Office Administrative Assistant

Overview

We are seeking a dedicated and organized Office Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communication, and maintaining efficient office processes. This position is perfect for someone who thrives in a dynamic environment and possesses strong organizational skills.

Responsibilities

- Manage daily office operations, ensuring a welcoming and efficient environment.

- Providing excellent customer service.

- Handle phone systems, directing calls appropriately and taking messages as needed.

- Maintain organized filing systems, both electronic and paper-based, to ensure easy access to important documents.

- Assist with scheduling appointments and managing calendars for staff members.

- Utilize Google Suite for document creation, data management, and communication tasks.

- Perform clerical tasks such as data entry, correspondence preparation, and inventory management of office supplies.

- Assist with Accounts Payable and Accounts Receivable.

- Collaborate with team members to improve and update office processes and enhance overall efficiency.

Qualifications

- Experience with Quickbooks accounting software.

- Experience in an administrative role.

- Proficiency in using computer systems and office software, particularly Microsoft 365 and Google.

- Strong clerical skills with attention to detail in filing and documentation.

- Ability to manage multiple tasks simultaneously while maintaining professionalism under pressure.

- Strong organizational skills with a proactive approach to problem-solving in an office setting.

Job Type: Full-time

Benefits:

- Employee discount

- Health insurance

- Paid time off

- Professional development assistance

- Vision insurance

Work Location: In person