Administrative Assistant

Tradebe is a group of industrial businesses dedicated to creating a more sustainable planet and making a real impact on human wellbeing. In the US, we lead the way in recycling and the circular economy, managing diverse environmental challenges sustainably.

Aaron Oil Company, a Tradebe company based in Saraland, Alabama, specializes in petroleum reclamation, helping customers reduce waste, minimize environmental impact, and maximize recycling efforts. Through resource conservation and recovery, we play a vital role in sustainability. Join our team and be part of shaping a cleaner, more sustainable future!

Opportunity Highlights

- Location: Saraland, AL

- Schedule/Shift: Mon-Fri/8:00am-5:00pm

- Paid Weekly

What will you do? Make an impact!

The Administrative Assistant will be responsible for managing and maintaining accurate daily records of plant operations through data entry, auditing, and reporting to support operational and billing processes.

Key Job Responsibilities

- Input daily field notes and plant-side data into the appropriate tracking systems.

- Confirm and record all outbound loads and discharges (e.g., water, sludge, third-party haulers) accurately in internal logs and billing spreadsheets.

- Balance daily incoming, outgoing, and transferred volumes.

- Maintain and distribute daily operational spreadsheets.

- Conduct weekly audits of documentation from multiple sites; reconcile manifests against truck reports and log inventory in daily tracking files.

- Enter weekly reports and discharge data into internal spreadsheets.

- Create and process purchase orders for outbound loads and ensure related data is accurately recorded for reference.

- Support resolution of discrepancies within procurement or inventory tracking tools.

- Assist with converting requisitions into purchase orders and providing daily status updates to the purchasing team.

- Organize, label, and maintain monthly documentation folders.

Do you have what it takes?

- High attention to detail and accuracy in data entry and recordkeeping.

- Proficiency in spreadsheet management and basic data analysis.

- Ability to reconcile and verify information across multiple reports.

Why Tradebe is Right for You

- Competitive pay and benefits

- Student loan repayment assistance

- Generous vacation and sick plans

- Medical (including telehealth), dental and vision

- 401k Retirement match

- Flexible spending accounts (FSA)

- Health savings accounts (HSA)

- Agency paid, basic life and AD&D insurance

- Career ladders, professional development, and promotion opportunities

- Leadership opportunities

- Great work environment and culture

- And MORE!

Ready to make a difference? Apply now!

#TeamTradebe #SustainableCareers #TradebeJobs

If this offer does not match your expectations, but you would like to develop your career in a company that promotes circular economy and sustainability, register on our Career Page, and don't miss out on new job opportunities!

Tradebe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law

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Nearest Major Market: Mobile AL