Office Administrative Assistant

Office Administrator

Primary Role: Responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company

Are you a hard-working Office Administrator looking for an opportunity to advance your career? If you have a positive attitude even in time of stress and crisis and you can thrive in a fast-paced environment, we have the perfect job for you! We are looking for an ambitious Office Administrator who is willing to help the company operate day to day so employees can perform to their highest ability. If you want to join a company and make a direct impact on the overall health and happiness of its employees, we’d love to hear from you!

Responsibilities for Office Administrator

- Oversee and support all administrative duties in the office and ensure that office is operating smoothly

- Manage office supplies inventory and place orders as necessary

- Perform receptionist duties: greet visitors, and answer and direct phone calls

- Receive and sort incoming mail and deliveries, and manage outgoing mail

- Assist in the hiring process and check list. Ensure all new hire paperwork is complete

- Creation of purchase orders prior to vendor purchase. Work with field to ensure purchase order system is being used correctly.

- Enter/calculate payroll through daily job input sheets as well as employees’ weeklies.

- This will also include the entry of equipment and supplies used on projects.

- Utilize online customer invoice submittal

- Oversee administrative function of the company’s procurement card program. May code field personnel expenses through on-line system

- Customer Service Support

- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

- Data Entry

- Invoicing

Qualifications for Office Administrator

- 2-5 years of work experience in an administrative/office management role

- Must have exceptional attention to detail

- Strong organizational and time management skills, and ability to prioritize

- Must be a self-starter and driven

- Excellent communication and interpersonal skills

- Strong problem-solving skills and analytical abilities

- Must be proficient with Microsoft Office and Google products

Job Type: Full-time

Pay: $18.00 - $30.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Flexible schedule

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Vision insurance

Ability to Commute:

- McDonald, PA 15057 (Required)

Work Location: In person