Administrative Assistant

Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America - specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated

"Administrative Assistant"

to join our

Mississauga, Ontario

location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities

:

- Daily office duties including:

- Answering and directing phone calls

- Receiving visitors

- Assisting with employee queries

- Ordering and vendor invoice verification of Office supplies and inventory

- Travel bookings

- PPE and swags inventory

- Arranging meetings and room reservations

- Assist organizing client and team events

- Maintain office facilities and common areas

- Records scanning, filing and all other administrative tasks

- Assist Calgary Office (HQ) administration team as required

- Coordinate Incoming and Outgoing Mail & Shipments

- Assist with vendor callback process

- Project support duties

- Assist with project set up

- Support project cost tracking

- Support invoicing

- Permit applications and tracking

- SAP Entry

- Document control

Qualifications

:

- 2 years office experience in a project support, administration or receptionist role

- Proficient in MS Office, Word, Excel and Outlook

- Excellent verbal and written communication Skills

- Flexible and adaptable

- Able to take initiative and ownership of tasks

- Comfortable working individually and in a team

- Attention to detail

- Ability to prioritize tasks effectively

- Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- On-site parking

- Paid time off

- RRSP match

- Vision care

- Wellness program